Onsite Administrative Specialist – Calendar & Travel Support

eTeam; St. Louis (MO); On-site; USD 25,000 - 39,000; Full time

Job summary

eTeam seeks an Administrative Assistant to support daily office operations at our St. Louis, MO location.

The role covers calendars, onboarding, meeting coordination (MS Teams), travel logistics, and vendor invoicing, with interactions across regional and global teams. The ideal candidate has a high school diploma with at least two years of administrative experience, strong computer skills (Word, Excel, PowerPoint, Outlook), and excellent communication.

Qualifications

• High school diploma/GED with at least two years of admin support experience.
• Travel scheduling, expense reporting, invoice processing and event scheduling.
• Strong computer skills including Word, Excel, PowerPoint and email.
• Excellent communications and organizational skills; able to multi-task and meet deadlines.
• Professional demeanor with strong team orientation and customer focus.

Responsibilities

• Schedule appointments and maintain calendars.
• Oversee onboarding process.
• Coordinate meetings and travel (domestic and international).
• Monitor and assist with fiscal administration for sites and vendors.
• Process invoices and payments for manufacturing, team and site support.
• Maintain records and confidentiality; manage contract submission/approval workflow.

Skills

Administrative support

Scheduling

Communication

Multi-tasking

Education

High school diploma/GED

Associate degree or Bachelor's degree in Business or Marketing

Working knowledge of databases (e.g., Microsoft Access)

Tools

SAP

SharePoint

Dakota

LMS

Outlook

Microsoft Office

Job description

eTeam seeks an Administrative Assistant to support daily office operations at our St. Louis, MO location.

The role covers calendars, onboarding, meeting coordination (MS Teams), travel logistics, and vendor invoicing, with interactions across regional and global teams. The ideal candidate has a high school diploma with at least two years of administrative experience, strong computer skills (Word, Excel, PowerPoint, Outlook), and excellent communication.