Onsite Administrative Pro for a Fast-Paced CPA Team

Vaco Recruiter Services; Jacksonville (FL); On-site; USD 25,000 - 36,000; Full time

Job summary

Vaco of Highspring in Jacksonville, FL is hiring a full-time onsite Administrative Assistant to support a busy CPA firm. The role starts ASAP, with hours Monday through Friday 8am–5pm and compensation at $22 per hour.

The ideal candidate will be detail-oriented, highly organized, and proficient in Microsoft Office; responsibilities include managing emails and calendars, handling documents, maintaining records, and supporting office leadership using CRM and firm management software.

Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong attention to detail and organizational abilities.
• Excellent verbal and written communication skills.
• Ability to learn CRM and firm management software.

Responsibilities

• Prepare, edit, format, and distribute professional documents.
• Manage emails, calendars, and administrative communications.
• Provide support to office leadership and staff.
• Maintain accurate records and electronic files.
• Assist with client communications and follow-up.
• Use CRM and firm management software to track activities.
• Coordinate schedules and meetings.
• Support general office operations and ensure efficiency.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CRM software

Firm management software

Job description

Vaco of Highspring in Jacksonville, FL is hiring a full-time onsite Administrative Assistant to support a busy CPA firm. The role starts ASAP, with hours Monday through Friday 8am–5pm and compensation at $22 per hour.

The ideal candidate will be detail-oriented, highly organized, and proficient in Microsoft Office; responsibilities include managing emails and calendars, handling documents, maintaining records, and supporting office leadership using CRM and firm management software.