Onsite Administrative Assistant - Professional Services

Vaco; Jacksonville (FL); On-site; USD 25,000 - 33,000; Full time

Job summary

Vaco by Highspring is seeking a detailed, organized Administrative Assistant to support a busy CPA firm in Jacksonville, FL. This onsite role starts ASAP with opportunities for growth and a typical Monday–Friday schedule.

Ideal candidates will demonstrate strong communication, proficiency in MS Office, and the ability to manage multiple priorities in a professional services environment.

Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong formatting and business correspondence skills.
• Excellent attention to detail and organizational abilities.
• Strong verbal and written communication skills.

Responsibilities

• Prepare, edit, format, and distribute professional business documents.
• Manage emails, calendars, notifications, and administrative communications.
• Provide administrative support to office leadership and staff.
• Maintain accurate records and organize electronic files.
• Assist with client communications and follow-up activities.
• Utilize firm management and CRM software to track activities and data.
• Coordinate schedules, meetings, and administrative projects.
• Support general office operations and ensure tasks are completed efficiently.

Skills

MS Word

Excel

Outlook

Email & calendar mgmt

Communication

Tools

CRM software

Firm management software

Job description

Vaco by Highspring is seeking a detailed, organized Administrative Assistant to support a busy CPA firm in Jacksonville, FL. This onsite role starts ASAP with opportunities for growth and a typical Monday–Friday schedule.

Ideal candidates will demonstrate strong communication, proficiency in MS Office, and the ability to manage multiple priorities in a professional services environment.