Administrative Assistant

Vaco Recruiter Services; Jacksonville (FL); On-site; USD 25,000 - 36,000; Full time

Job summary

Vaco of Highspring in Jacksonville, FL is hiring a full-time onsite Administrative Assistant to support a busy CPA firm. The role starts ASAP, with hours Monday through Friday 8am–5pm and compensation at $22 per hour.

The ideal candidate will be detail-oriented, highly organized, and proficient in Microsoft Office; responsibilities include managing emails and calendars, handling documents, maintaining records, and supporting office leadership using CRM and firm management software.

Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong attention to detail and organizational abilities.
• Excellent verbal and written communication skills.
• Ability to learn CRM and firm management software.

Responsibilities

• Prepare, edit, format, and distribute professional documents.
• Manage emails, calendars, and administrative communications.
• Provide support to office leadership and staff.
• Maintain accurate records and electronic files.
• Assist with client communications and follow-up.
• Use CRM and firm management software to track activities.
• Coordinate schedules and meetings.
• Support general office operations and ensure efficiency.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CRM software

Firm management software

Job description

Vaco of Highspring is hiring a full time administrative assistant for a busy CPA firm in Jacksonville FL. This role is onsite and looking for someone to start ASAP. There is room for growth.

Position Summary

We are seeking a detail-oriented and highly organized Administrative Assistant to support a busy professional services office. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency in Microsoft Office applications. This role requires a dependable professional who can manage multiple priorities, maintain accuracy in business correspondence, and support office operations through effective use of technology and firm management software.

Location: Southside of Jacksonville, FL

Employment Type: Full-Time, Onsite

Hours: Mon-Fri 8am to 5pm

Compensation: $22 per hour

Key Responsibilities

• Prepare, edit, format, and distribute professional business correspondence and documents.


• Manage emails, calendars, notifications, and administrative communications.


• Provide administrative support to office leadership and staff.


• Maintain accurate records and organize electronic files.


• Assist with client communications and follow-up activities.


• Utilize firm management and CRM software to track activities, manage workflows, and maintain data accuracy.


• Coordinate schedules, meetings, and administrative projects.


• Support general office operations and ensure tasks are completed efficiently and accurately.

Required Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook.


• Strong document formatting and business correspondence skills.


• Excellent attention to detail and organizational abilities.


• Strong verbal and written communication skills.


• Ability to learn and effectively use cloud-based CRM and firm management software.


• Ability to manage multiple priorities in a fast-paced environment.


• Professional demeanor and commitment to excellent client service

Preferred Qualifications

• Previous administrative assistant, executive assistant, office coordinator, or related administrative experience.


• Experience working with CRM, accounting, legal, financial services, or professional services software systems.


• Strong computer skills and adaptability to new technology platforms.

Ideal Candidate

The successful candidate is professional, dependable, technically proficient, and capable of producing polished business communications while supporting the daily administrative needs of a growing professional services firm.