Operations & Facilities Admin Specialist

RWDY Inc.; Warrendale (Allegheny County); On-site; USD 34,000 - 41,000; Full time

Job summary

RWDY Inc. in Warrendale, PA is seeking an Administrative Assistant II to support Appalachia Operations with office management, facilities coordination, and onboarding for new hires.

You will serve as a key contact for employees, vendors, and corporate groups to ensure efficient day-to-day operations across multiple locations. Responsibilities include coordinating meetings, maintaining records, preparing reports and materials, managing access and badges, and assisting with onboarding activities

Qualifications

• 3+ years of administrative or office management experience.
• Proficiency in Outlook, Excel, Word, PowerPoint, Teams.
• Ability to handle confidential information professionally.

Responsibilities

• Coordinate meetings, events, and team activities, including room scheduling, catering, and meal arrangements.
• Maintain email distribution lists, departmental records, SharePoint sites, and shared drive documentation.
• Prepare and distribute permits, reports, binders, presentations, and other operational materials.
• Provide general administrative support to operations leadership and field personnel.
• Assist with onboarding activities, including office access, badges, workspace preparation, and employee orientation support.

Skills

Communication

Organizational skills

Multitasking

Discretion

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

RWDY Inc. in Warrendale, PA is seeking an Administrative Assistant II to support Appalachia Operations with office management, facilities coordination, and onboarding for new hires.

You will serve as a key contact for employees, vendors, and corporate groups to ensure efficient day-to-day operations across multiple locations. Responsibilities include coordinating meetings, maintaining records, preparing reports and materials, managing access and badges, and assisting with onboarding activities