Operations & Facilities Admin Specialist

Rwdy-Inc; Warrendale (Allegheny County); On-site; USD 34,000 - 41,000; Full time

Job summary

Rwdy-Inc in Warrendale, PA seeks an Administrative Assistant II to support Appalachia Operations with office administration, onboarding, and facilities coordination. The role includes coordinating meetings, maintaining records, and assisting leadership and field personnel to ensure smooth day-to-day operations across locations.

The ideal candidate has 3+ years of administrative experience, strong MS Office skills, and a proactive, organized approach in a fast-paced environment.

Qualifications

• 3+ years of administrative, office management, or related experience.

Responsibilities

• Coordinate meetings, events, and team activities, including room scheduling, catering, and meal arrangements.
• Maintain email distribution lists, departmental records, SharePoint sites, and shared drive documentation.
• Prepare and distribute permits, reports, binders, presentations, and other operational materials.
• Provide general administrative support to operations leadership and field personnel.

Skills

Time management

Organizational skills

Communication

Discretion

Education

High school diploma or equivalent

Tools

MS Office Suite

Outlook

Excel

Word

PowerPoint

Teams

Job description

Rwdy-Inc in Warrendale, PA seeks an Administrative Assistant II to support Appalachia Operations with office administration, onboarding, and facilities coordination. The role includes coordinating meetings, maintaining records, and assisting leadership and field personnel to ensure smooth day-to-day operations across locations.

The ideal candidate has 3+ years of administrative experience, strong MS Office skills, and a proactive, organized approach in a fast-paced environment.