Global Executive Assistant to Three Senior Leaders

NES Fircroft; Texas; On-site; USD 65,000 - 90,000; Full time

Job summary

NES Fircroft is seeking an organized Executive Assistant to support three senior leaders within the Sales and Commercial Leadership team. The role requires managing complex calendars, coordinating international travel, and aiding in planning customer meetings and events across Houston and London.

The ideal candidate will have 5–8 years of EA experience, strong Microsoft 365 proficiency, and excellent communication.

Qualifications

• Minimum 5-8 years of Executive Assistant or similar experience supporting senior leaders.
• Proficiency with Microsoft 365 applications (Outlook, Teams, Word, Excel, PowerPoint).
• Experience managing complex executive calendars and travel arrangements.
• Strong organizational, prioritization, and multitasking skills.
• Excellent verbal and written communication.
• Professionalism, discretion, and confidentiality.
• Bachelor's degree preferred; equivalent experience considered.

Responsibilities

• Provide dedicated executive administrative support to three senior leaders across multiple locations.
• Manage complex calendars and schedule meetings across time zones.
• Coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Process travel and expense reports and related administrative tasks.
• Coordinate meetings, conference rooms, and executive engagements.
• Liaise between executives, stakeholders, customers, and vendors.
• Support planning of customer meetings, conferences, and events.
• Coordinate logistics for events and meetings, including materials.
• Assist with procurement processes as needed.
• Maintain confidentiality in handling sensitive information.
• Anticipate needs and resolve scheduling and operational issues.
• Support day-to-day office and organizational activities.

Skills

Executive support

Calendar management

Travel coordination

Communication

Stakeholder management

Education

Bachelor's degree preferred

Tools

Microsoft 365

SAP Ariba

Fieldglass

Concur

Job description

NES Fircroft is seeking an organized Executive Assistant to support three senior leaders within the Sales and Commercial Leadership team. The role requires managing complex calendars, coordinating international travel, and aiding in planning customer meetings and events across Houston and London.

The ideal candidate will have 5–8 years of EA experience, strong Microsoft 365 proficiency, and excellent communication.