Onsite Administrative & HR Coordinator

Wake Up Inc; Spokane (WA); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical, Vision, Dental options

401K option

Paid Time Off (PTO)

Job summary

Wake Up Call in Spokane, WA is seeking an Administrative Assistant for a full-time on-site role (40 hours/week; no telecommuting). The role provides administrative and HR support to the corporate and store teams, with focus on records, communications, and compliance.

Responsibilities include vendor communications, recruiting coordination, benefits administration, and payroll-related tasks, all while maintaining Wake Up Call’s culture and professional standards.

Qualifications

• Associates Degree in related field preferred.
• Minimum age of 18 years.
• Ability to pass a criminal background check.
• Valid State Driver’s license or evidence of mobility.
• I-9 Employment eligibility.
• Completion of all required trainings within 30 calendar days from hire date.
• 2+ years of reception, customer service, or HR experience (coffee industry or similar preferred).
• Ability to work in a fast-paced environment with constant interruptions.
• Strong time management, organizational skills, multitasking, and prioritization.
• Excellent written and verbal communication skills.
• Efficient, analytical, and problem-solving skills.
• Strong mathematical skills.
• Self-motivated, inspiring, and quick learner.
• Ability to engage a wide variety of people on various issues.
• Ability to follow and receive directions while maintaining a professional appearance and manner.

Responsibilities

• Provide administrative support to ensure smooth office operations.
• Assist HR with benefits programs, FMLA, and DOL claims, including documentation and enrollment.
• Maintain employee records and ensure I-9 compliance.
• Handle confidential and time-sensitive materials with professionalism.
• Coordinate recruitment, onboarding, and training for new employees.
• Support payroll-related HR tasks and policy communication.
• Maintain relationships with partners (vendors) and interdepartmental teams.

Skills

Time management

Organizational skills

Multitasking

Prioritization

Communication skills

Analytical skills

Math skills

Quick learner

People engagement

Professionalism

Background check

Driver's license

I-9 eligibility

Training within 30 days

2+ years HR/reception experience

Education

Associates Degree in related field

Job description

Wake Up Call in Spokane, WA is seeking an Administrative Assistant for a full-time on-site role (40 hours/week; no telecommuting). The role provides administrative and HR support to the corporate and store teams, with focus on records, communications, and compliance.

Responsibilities include vendor communications, recruiting coordination, benefits administration, and payroll-related tasks, all while maintaining Wake Up Call’s culture and professional standards.