Onsite Administrative Coordinator: Front Desk & Ops

Garney Construction; Fairfax (VA); On-site; USD 45,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Stock options

401(k) match

Weekly pay

Paid time off

HSA with matching

Life insurance

Disability coverage

Employee discounts

Job summary

Garney Construction in Fairfax, VA seeks an Administrative Coordinator to provide exceptional customer service while handling key office tasks with precision. You will be the first point of contact, support executives, and help keep operations running smoothly in a non-remote, Monday–Friday role.

The position requires 3–5 years of administrative experience, a high school diploma or equivalent, and the ability to obtain a Notary Public within 3 months.

Qualifications

• Team-first attitude and professional demeanor.
• High school diploma or equivalent as a minimum requirement.
• 3–5 years of experience in receptionist/administrative roles.
• Notary Public or willingness to obtain within 3 months of hire.
• Excellent verbal and written communication skills.

Responsibilities

• Provide timely processing of correspondence, emails, packages, and mail.
• Assist with document prep, data entry, and basic accounting tasks.
• Coordinate meetings/trainings, arrange conference rooms, support executives and staff.
• Handle sensitive information with confidentiality and discretion.
• Act as Garney brand ambassador, delivering excellent customer service to visitors and staff.
• Assist with inquiries and hospitality for guests; provide accurate project information.
• Answer calls and direct to appropriate persons; manage vendor relationships where needed.
• Manage regional license renewals.
• Identify operational challenges and improve office processes for efficiency.
• Maintain a clean, organized office; manage supplies and guest information.

Skills

Verbal communication

Written communication

Administrative support

Data entry

Interpersonal skills

Education

High school diploma or equivalent

Notary Public (within 3 months)

Job description

Garney Construction in Fairfax, VA seeks an Administrative Coordinator to provide exceptional customer service while handling key office tasks with precision. You will be the first point of contact, support executives, and help keep operations running smoothly in a non-remote, Monday–Friday role.

The position requires 3–5 years of administrative experience, a high school diploma or equivalent, and the ability to obtain a Notary Public within 3 months.