Administrative Coordinator: Office Ops & Guest Experience

Garney Construction; Alexandria (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Free medical, prescription, dental, &

Vision plans

Stock options starting day one

401(k) with 3.5% match

Weekly paychecks

Paid time off

8 paid holidays

Health Savings Account (HSA) with help

Life insurance & disability

Access to healthcare coordinators

Mental health counseling

Legal/financial advisory access

Weight loss/health programs

50% Garney apparel discount

Job summary

Garney Construction is seeking an Administrative Coordinator in Alexandria, VA to be the first point of contact, deliver exceptional customer service, and manage a range of office tasks to support Garney's operations on-site.

The role involves handling correspondence, coordinating meetings, maintaining confidentiality, and assisting with light accounting while supporting executives and staff. Notary eligibility is preferred or obtainable within 3 months of hire.

Qualifications

• Notary Public or willingness to obtain within 3 months of hire.
• 3–5 years minimum experience as receptionist, administrative assistant, or in a related role.
• Excellent verbal and written communication skills.

Responsibilities

• Provide timely processing of correspondence, including emails, packages, and mail.
• Assist with document preparation, data entry, and basic accounting tasks.
• Coordinate meetings/trainings, arrange conference rooms, and support executives and team members.
• Handle sensitive information and documents with confidentiality and discretion.
• Act as Garney brand ambassador, providing excellent customer service to visiting clients and staff.
• Assist with inquiries, offer hospitality services for guests, and provide accurate information about our office and projects.
• Answer incoming calls and direct them to appropriate individuals; manage vendor relationships and contracts (e.g., janitorial).
• Manage regional license renewals.
• Identify and address operational challenges to improve office processes and efficiency.
• Maintain a clean, organized office environment by managing supplies and equipment, and communicating key information to staff.

Skills

Customer service

Administrative support

Communication

Organization

Education

High school diploma

Tools

Microsoft Office

Office 365

Job description

Garney Construction is seeking an Administrative Coordinator in Alexandria, VA to be the first point of contact, deliver exceptional customer service, and manage a range of office tasks to support Garney's operations on-site.

The role involves handling correspondence, coordinating meetings, maintaining confidentiality, and assisting with light accounting while supporting executives and staff. Notary eligibility is preferred or obtainable within 3 months of hire.