Admin Coordinator

Garney Construction; Alexandria (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Free medical, prescription, dental, &

Vision plans

Stock options starting day one

401(k) with 3.5% match

Weekly paychecks

Paid time off

8 paid holidays

Health Savings Account (HSA) with help

Life insurance & disability

Access to healthcare coordinators

Mental health counseling

Legal/financial advisory access

Weight loss/health programs

50% Garney apparel discount

Job summary

Garney Construction is seeking an Administrative Coordinator in Alexandria, VA to be the first point of contact, deliver exceptional customer service, and manage a range of office tasks to support Garney's operations on-site.

The role involves handling correspondence, coordinating meetings, maintaining confidentiality, and assisting with light accounting while supporting executives and staff. Notary eligibility is preferred or obtainable within 3 months of hire.

Qualifications

• Notary Public or willingness to obtain within 3 months of hire.
• 3–5 years minimum experience as receptionist, administrative assistant, or in a related role.
• Excellent verbal and written communication skills.

Responsibilities

• Provide timely processing of correspondence, including emails, packages, and mail.
• Assist with document preparation, data entry, and basic accounting tasks.
• Coordinate meetings/trainings, arrange conference rooms, and support executives and team members.
• Handle sensitive information and documents with confidentiality and discretion.
• Act as Garney brand ambassador, providing excellent customer service to visiting clients and staff.
• Assist with inquiries, offer hospitality services for guests, and provide accurate information about our office and projects.
• Answer incoming calls and direct them to appropriate individuals; manage vendor relationships and contracts (e.g., janitorial).
• Manage regional license renewals.
• Identify and address operational challenges to improve office processes and efficiency.
• Maintain a clean, organized office environment by managing supplies and equipment, and communicating key information to staff.

Skills

Customer service

Administrative support

Communication

Organization

Education

High school diploma

Tools

Microsoft Office

Office 365

Job description

GARNEY

An Administrative Coordinator position is available at Garney. As an Administrative Coordinator for Garney, you will play a pivotal role in providing exceptional customer service to stakeholders while efficiently managing administrative tasks to ensure the smooth operation of Garney's office. This role requires an individual who is reliable and polished to be the first point of contact for Garney as well as someone who has a knack for attention to detail. This role is not remote and is Monday - Friday.

WHAT YOU WILL BE DOING

• Provide timely processing of various types of correspondence, including emails, packages, and mail
• Assist with various administrative tasks, including document preparation, data entry, and basic accounting tasks
• Help coordinate meetings/trainings, arrange conference rooms, and support executives and team members as needed
• Handle sensitive information and documents with the utmost confidentiality and discretion
• Act as a Garney brand ambassador, providing excellent customer service to visiting clients and guests as well as internal employees
• Assist with inquiries, offer hospitality services (tours, water, coffee) for guests, and provide accurate information about our office and construction projects
• Answer incoming calls and direct them to the appropriate individuals promptly. In some cases, manage office vendor relationships and contracts, such as janitorial
• Manage regional license renewals
• Actively identify and address operational challenges, taking initiative to find solutions and improve office processes to optimize efficiency
• Maintain a clean, organized office environment by managing supply inventory, performing light housekeeping, ensuring equipment functionality, communicating key information to staff, and providing hospitality and accurate information to guests

WHAT WE ARE LOOKING FOR

• Team first attitude
• High school diploma or equivalent qualification
• Proven experience (3-5 years minimum) as a receptionist, administrative assistant, or in a related role
• Notary Public or willingness to obtain within 3 months of hire
• Excellent verbal and written communication skills

LET'S TALK THE PERKS!

• Free medical, prescription, dental, and vision plans ($0 premiums)
• Virtual doctor visits with no co-pay
• Shares of company stock at no cost starting your first day
• 401(k) plan with a 3.5% match
• Student loan resources
• Weekly paychecks
• Paid time off
• 8 paid holidays
• Health Savings Account (HSA) with a lump sum and matching contributions
• Free life insurance and disability policy
• Free access to healthcare coordinators
• Counseling sessions with mental health professionals at no cost
• Access to consultations with legal and financial professionals at no cost
• Free programs assisting with weight loss, maternity health, prescriptions for chronic conditions, and more
• 50% employee discount in the Garney apparel store

Garney and its subsidiaries are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Garney is a background screening, drug-free workplace. You may be required to complete a post-offer physical and a site-specific background check for this position.