Admin Coordinator

Garney Construction; Fairfax (VA); On-site; USD 45,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Stock options

401(k) match

Weekly pay

Paid time off

HSA with matching

Life insurance

Disability coverage

Employee discounts

Job summary

Garney Construction in Fairfax, VA seeks an Administrative Coordinator to provide exceptional customer service while handling key office tasks with precision. You will be the first point of contact, support executives, and help keep operations running smoothly in a non-remote, Monday–Friday role.

The position requires 3–5 years of administrative experience, a high school diploma or equivalent, and the ability to obtain a Notary Public within 3 months.

Qualifications

• Team-first attitude and professional demeanor.
• High school diploma or equivalent as a minimum requirement.
• 3–5 years of experience in receptionist/administrative roles.
• Notary Public or willingness to obtain within 3 months of hire.
• Excellent verbal and written communication skills.

Responsibilities

• Provide timely processing of correspondence, emails, packages, and mail.
• Assist with document prep, data entry, and basic accounting tasks.
• Coordinate meetings/trainings, arrange conference rooms, support executives and staff.
• Handle sensitive information with confidentiality and discretion.
• Act as Garney brand ambassador, delivering excellent customer service to visitors and staff.
• Assist with inquiries and hospitality for guests; provide accurate project information.
• Answer calls and direct to appropriate persons; manage vendor relationships where needed.
• Manage regional license renewals.
• Identify operational challenges and improve office processes for efficiency.
• Maintain a clean, organized office; manage supplies and guest information.

Skills

Verbal communication

Written communication

Administrative support

Data entry

Interpersonal skills

Education

High school diploma or equivalent

Notary Public (within 3 months)

Job description

GARNEY

An Administrative Coordinator position is available at Garney. As an Administrative Coordinator for Garney, you will play a pivotal role in providing exceptional customer service to stakeholders while efficiently managing administrative tasks to ensure the smooth operation of Garney's office. This role requires an individual who is reliable and polished to be the first point of contact for Garney as well as someone who has a knack for attention to detail. This role is not remote and is Monday - Friday.

WHAT YOU WILL BE DOING

• Provide timely processing of various types of correspondence, including emails, packages, and mail
• Assist with various administrative tasks, including document preparation, data entry, and basic accounting tasks
• Help coordinate meetings/trainings, arrange conference rooms, and support executives and team members as needed
• Handle sensitive information and documents with the utmost confidentiality and discretion
• Act as a Garney brand ambassador, providing excellent customer service to visiting clients and guests as well as internal employees
• Assist with inquiries, offer hospitality services (tours, water, coffee) for guests, and provide accurate information about our office and construction projects
• Answer incoming calls and direct them to the appropriate individuals promptly. In some cases, manage office vendor relationships and contracts, such as janitorial
• Manage regional license renewals
• Actively identify and address operational challenges, taking initiative to find solutions and improve office processes to optimize efficiency
• Maintain a clean, organized office environment by managing supply inventory, performing light housekeeping, ensuring equipment functionality, communicating key information to staff, and providing hospitality and accurate information to guests

WHAT WE ARE LOOKING FOR

• Team first attitude
• High school diploma or equivalent qualification
• Proven experience (3-5 years minimum) as a receptionist, administrative assistant, or in a related role
• Notary Public or willingness to obtain within 3 months of hire
• Excellent verbal and written communication skills

LET'S TALK THE PERKS!

• Free medical, prescription, dental, and vision plans ($0 premiums)
• Virtual doctor visits with no co-pay
• Shares of company stock at no cost starting your first day
• 401(k) plan with a 3.5% match
• Student loan resources
• Weekly paychecks
• Paid time off
• 8 paid holidays
• Health Savings Account (HSA) with a lump sum and matching contributions
• Free life insurance and disability policy
• Free access to healthcare coordinators
• Counseling sessions with mental health professionals at no cost
• Access to consultations with legal and financial professionals at no cost
• Free programs assisting with weight loss, maternity health, prescriptions for chronic conditions, and more
• 50% employee discount in the Garney apparel store

Garney and its subsidiaries are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Garney is a background screening, drug-free workplace. You may be required to complete a post-offer physical and a site-specific background check for this position.