Onsite Administrative Assistant: Front Desk & Records

Diversified Services Network, Inc.; Springfield (IL); On-site; CAD 32,943 - 34,880; Full time

Benefits offered by this job

401(k)

Dental insurance

Vision Insurance

Disability insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Paid Holidays

Job summary

Diversified Services Network, an onsite employer in Springfield, IL, is seeking an Administrative Assistant to provide administrative support and assist with document processing for the Eligibility project.

The role requires a high school diploma or equivalent, strong MS Office skills, and excellent organizational abilities. You will work Monday–Friday, with standard business hours and a pay rate of approximately $17.00–$18.00 per hour.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Experience in a professional office environment.
• Strong customer service and communication skills.
• Proficient in Microsoft Office (Word, Excel, and Outlook).
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong interpersonal skills and a team-oriented attitude.

Responsibilities

• Greet visitors and maintain a professional front desk.
• Receive, sort, and distribute incoming mail and packages.
• Prepare and process outgoing mail and shipments.
• Assist the Eligibility Services team with document intake and processing.
• Review, organize, scan, and file electronic documents.
• Maintain accurate filing systems and ensure confidential records are secured.
• Assist with data entry and document tracking.
• Support office operations by ordering supplies and maintaining an organized workspace.
• Schedule meetings and assist with general administrative tasks.

Skills

Customer service

Communication

Organization

Discretion

Multitasking

Interpersonal skills

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Job description

Diversified Services Network, an onsite employer in Springfield, IL, is seeking an Administrative Assistant to provide administrative support and assist with document processing for the Eligibility project.

The role requires a high school diploma or equivalent, strong MS Office skills, and excellent organizational abilities. You will work Monday–Friday, with standard business hours and a pay rate of approximately $17.00–$18.00 per hour.