Administrative Assistant I — Scheduling & Records

State of Illinois; Springfield (IL); On-site; USD 781,000 - 1,112,000; Full time

Job summary

The Department of Human Services in Springfield, IL seeks an Administrative Assistant I to support the Bureau of Expenditure Accounting. You will assist the Bureau Chief, handle confidential records, and coordinate personnel transactions to ensure efficient operations.

Applicants should have a four-year college degree and 3+ years in admin support, with strong MS Office skills. The role follows standard state hours in a union environment with comprehensive benefits.

Qualifications

• Requires four (4) years of college education, preferably with public or business administration coursework.
• Requires one (1) year of professional experience in a public or private organization or completion of an agency-approved management training program.
• Three (3) years of experience providing administrative support in a public or private organization.
• Three (3) years using Microsoft Office Suite (Word/Outlook/Excel/PowerPoint) for reports, databases, files and logs.
• Two (2) years managing projects, calendars, inboxes, appointments and meetings.

Responsibilities

• Serve as highly responsible staff assistant to the Bureau Chief.
• Coordinate personnel transactions and labor relations information.
• Direct development, control and maintenance of confidential records and computer security.

Skills

Administrative support

Office practices

Public/private sector experience

Education

Four-year college

Tools

Microsoft Office Suite

Word

Outlook

Excel

PowerPoint

Job description

The Department of Human Services in Springfield, IL seeks an Administrative Assistant I to support the Bureau of Expenditure Accounting. You will assist the Bureau Chief, handle confidential records, and coordinate personnel transactions to ensure efficient operations.

Applicants should have a four-year college degree and 3+ years in admin support, with strong MS Office skills. The role follows standard state hours in a union environment with comprehensive benefits.