Administrative Assistant I — Office & Records Specialist

Governor of Illinois; Springfield (IL); On-site; USD 70,000 - 100,000; Full time

Job summary

The Illinois Department of Human Services is seeking an Administrative Assistant I for the Bureau of Expenditure Accounting in Springfield, IL. The role supports the Bureau Chief, handles special projects, and maintains complex databases to ensure timely responses.

Essential duties include coordinating personnel transactions, managing schedules and correspondence, ordering supplies, and safeguarding confidential records.

Qualifications

• Completion of four years of college, preferably with courses in public or business administration.
• One year of professional experience in a public or private organization OR completion of an agency approved professional management training program.

Responsibilities

• Serve as staff assistant to the Bureau Chief of Expenditure Accounting.
• Act as a correspondence control manager.
• Maintain confidential records pertaining to security and use of PCs, secured databases, and equipment.
• Coordinate personnel transactions including grievance and discipline.
• Coordinate schedule for Bureau Chief, including meetings and agendas.
• Order supplies and serve as property control coordinator.
• Perform other duties within the scope of the enumerated duties.

Skills

Administrative support

Calendar management

Confidentiality handling

Project management

Education

4-year college degree

Public or business administration coursework

Tools

Microsoft Office

Word

Outlook

Excel

PowerPoint

Job description

The Illinois Department of Human Services is seeking an Administrative Assistant I for the Bureau of Expenditure Accounting in Springfield, IL. The role supports the Bureau Chief, handles special projects, and maintains complex databases to ensure timely responses.

Essential duties include coordinating personnel transactions, managing schedules and correspondence, ordering supplies, and safeguarding confidential records.