Administrative Assistant I

Kelly; City of White Plains (NY); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Voluntary benefit plans

Retirement savings plan

Transit spending account

Job summary

Kelly is seeking a dependable Administrative Assistant to support day-to-day office operations in White Plains, NY. This 100% onsite role requires covering front desk, mail handling, and phone support from Monday to Friday, 9:00 a.m. – 6:00 p.m. in a fast-paced environment.

The successful candidate will communicate professionally with clients and government agencies, manage multi-task workflows, and contribute to a positive, organized office culture while working onsite each day.

Qualifications

• Strong interpersonal and professional communication skills.
• Discretion and sound judgment when handling sensitive information.
• Ability to work independently, manage pressure, multitask, and prioritize effectively.
• Excellent verbal and written communication and organizational skills.
• Attention to detail, accuracy, and consistency.
• Comfort working in a fast-paced environment.
• Proficiency with Windows-based computers, Microsoft Office, and Adobe PDF tools.
• Relevant administrative experience; a bachelor’s degree is a plus.

Responsibilities

• Welcome guests and respond to visitors in person and by phone.
• Answer incoming calls and route them to the appropriate person or department.
• Scan, log, and distribute incoming mail through the email mail system.
• Maintain accurate mail-tracking records to ensure correspondence is accounted for and routed promptly.
• Coordinate with departments and remote employees to support office operations.
• Monitor office supply levels, submit purchase requests, expedite orders, and verify deliveries.
• Assist the Accounting Department with invoice syncing, payment receipt, and collection-related tasks.
• Prepare and mail outgoing packages.
• Support Operations Department projects as needed.
• Contribute to a positive, organized office culture.

Skills

Interpersonal skills

Professional communication

Discretion

Independence

Multitasking

Time management

Verbal communication

Written communication

Attention to detail

Fast-paced work

Education

Bachelor's degree preferred

Tools

Microsoft Office

Adobe PDF tools

Job description

Location: White Plains, NY — 100% onsite

Schedule: Monday–Friday, 9:00 a.m.–6:00 p.m. This schedule is fixed and not flexible.

We’re seeking a dependable, detail-oriented Administrative Assistant to support the day-to-day operations of our office. The ideal candidate has strong experience in front desk or reception coverage, mail handling, and phone support, and is comfortable working onsite in a fast-paced environment.

Because this position is fully in‑office, reliable commuting access to our White Plains office is important.

What you’ll do

• Welcome guests and respond to visitors in person and by phone.
• Answer incoming calls and route them to the appropriate person or department.
• Scan, log, and distribute incoming mail through the email mail system.
• Maintain accurate mail-tracking records to ensure correspondence is accounted for and routed promptly.
• Coordinate with departments and remote employees to support office operations.
• Monitor office supply levels, submit purchase requests, expedite orders, and verify deliveries.
• Assist the Accounting Department with invoice syncing, payment receipt, and collection-related tasks.
• Prepare and mail outgoing packages.
• Support Operations Department projects as needed.
• Contribute to a positive, organized office culture.

What you’ll bring

• Strong interpersonal skills and the ability to communicate professionally with government agencies, clients, and colleagues.
• Discretion and sound judgment when handling sensitive information.
• The ability to work independently, manage pressure, multitask, and prioritize effectively.
• Excellent verbal and written communication and organizational skills.
• Attention to detail, accuracy, and consistency.
• Comfort working in a fast-paced environment.
• Proficiency with Windows-based computers, Microsoft Office, and Adobe PDF tools.
• Relevant administrative experience; a bachelor’s degree is a plus.

Please note: This role requires working onsite in White Plains Monday through Friday, 9:00 a.m.–6:00 p.m. The schedule is not flexible.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources.

Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type.

Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.

As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.

In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.