Onsite Administrative Assistant – Data & Records Support

Aston Carter; Schaumburg (IL); Sur place; USD 30 000 - 31 000; Plein temps

Avantages offerts par ce poste

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Time Off / PTO

Résumé du poste

Aston Carter is seeking an Administrative Assistant for a permanent, on-site position in Schaumburg, IL. You will support daily office operations, manage documentation, and coordinate with internal and external contacts to ensure data accuracy.

The role emphasizes data management, record maintenance, document processing, and professional communication in a fast-paced environment. Strong organizational skills and attention to detail are essential.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of admin/clerical/office support/customer service/data entry experience.
• Proficiency with MS Office including Outlook, Word, and Excel.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Attention to detail and accuracy.
• Ability to manage multiple priorities with minimal supervision.
• Professional phone etiquette and customer service skills.
• Ability to work independently and as part of a team.

Responsabilités

• Maintain and update company databases, records, and documentation with a high degree of accuracy.
• Process administrative requests, record updates, and data changes in a timely manner.
• Communicate with external contacts and internal teams via phone and email to obtain, verify, and update information.
• Track, organize, and maintain electronic and hard-copy files to ensure accessibility and compliance.
• Perform data entry and administrative support functions while meeting productivity and accuracy expectations.
• Monitor and report on request status, project timelines, and completion metrics.
• Follow up on outstanding items to ensure timely resolution and completion.
• Assist with document collection, review, and verification, including business and tax-related documentation.
• Support team projects and operational initiatives as assigned.
• Prepare correspondence, reports, and administrative documents.
• Provide exceptional customer service and professional communication to both internal and external stakeholders.
• Learn and utilize company-specific systems and software to support daily operations.
• Manage multiple tasks while maintaining strong attention to detail and organization.
• Perform general office and clerical duties as needed.

Connaissances

High school diploma

Admin/clerical experience

MS Office Suite

Written & verbal communications

Organizational skills

Attention to detail

Multitasking

Phone etiquette

Teamwork / independence

Formation

High school diploma or equivalent

Outils

Outlook

Word

Excel

Description du poste

Aston Carter is seeking an Administrative Assistant for a permanent, on-site position in Schaumburg, IL. You will support daily office operations, manage documentation, and coordinate with internal and external contacts to ensure data accuracy.

The role emphasizes data management, record maintenance, document processing, and professional communication in a fast-paced environment. Strong organizational skills and attention to detail are essential.