On-Site Fleet Admin & Compliance Specialist

Aston Carter; Schaumburg (IL); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Competitive benefits

Modern Schaumburg office

Easy highway access

Job summary

Aston Carter is seeking an Administrative Specialist in Schaumburg, IL for a 6-month on-site contract. You will handle vehicle registration, titling, and compliance tasks for commercial fleets, leveraging strong organization and customer service skills in a fast-paced environment.

Ideal candidates are detail-focused, able to multitask, and comfortable using Salesforce and Microsoft Office tools. The role offers a pathway to longer-term opportunities within a growing organization.

Qualifications

• High School Diploma or GED required.
• 2+ years administrative, office support, customer service, or operations experience.
• Experience with Salesforce or similar case management systems is preferred.
• Basic math and analytical skills.
• Experience working in a detail-focused or transactional environment is a plus.

Responsibilities

• Process vehicle registration renewals across multiple jurisdictions.
• Ensure vehicles remain legally registered and compliant with state/local rules.
• Research and resolve registration, licensing, title, and tax issues.
• Communicate with drivers, agencies, and vendors to obtain docs.
• Verify registration fees and reconcile billing discrepancies.
• Partner with internal teams to prevent delays and ensure service.
• Prepare and process vehicle title, registration, tax, and ownership documents.
• Review paperwork for accuracy and compliance with regulations.
• Investigate and resolve document rejections or missing information.
• Order and track replacement documentation through manufacturer systems.
• Use internal databases and tools to manage workflows and records.

Skills

Strong organizational skills

Attention to detail

Multitasking

Communication skills

Customer service

Team collaboration

Education

High School Diploma or GED

Tools

Salesforce

Job description

Aston Carter is seeking an Administrative Specialist in Schaumburg, IL for a 6-month on-site contract. You will handle vehicle registration, titling, and compliance tasks for commercial fleets, leveraging strong organization and customer service skills in a fast-paced environment.

Ideal candidates are detail-focused, able to multitask, and comfortable using Salesforce and Microsoft Office tools. The role offers a pathway to longer-term opportunities within a growing organization.