Onsite Administrative Assistant: Business Ops & Coordination

JobScore, Inc.; Santa Rosa (CA); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Onsite work facility

Group medical/dental/vision

Job summary

JobScore, Inc. is seeking an Administrative Assistant to support a design engineering software team onsite in Santa Rosa, CA. The role covers administrative duties, business operations support, and business development assistance.

You will manage calendars, coordinate meetings, handle purchasing and invoicing, assist with onboarding, and help streamline processes while protecting sensitive information. Requires 2–4 years of admin experience and MS Office proficiency.

Qualifications

• 2–4 years of experience in administration or related roles.
• Diploma or Bachelor's degree in business administration, management, or related discipline preferred.
• Proficiency in Microsoft Office, especially spreadsheets and presentations.

Responsibilities

• Coordinate meetings, calls, events, travel for the Business Development team.
• Process purchasing, invoices, expenses, and basic budget tracking; maintain records and templates.
• Collaborate with Finance, Legal, HR, Marketing and other teams to document and improve workflows.
• Manage calendars, emails, reports, and presentations; route requests to the right person.
• Assist with onboarding and IT-related requests, handling sensitive information with discretion.

Skills

Experience

Microsoft Office

Education

Bachelor's degree or Diploma in business/related

Tools

Microsoft Office

Job description

JobScore, Inc. is seeking an Administrative Assistant to support a design engineering software team onsite in Santa Rosa, CA. The role covers administrative duties, business operations support, and business development assistance.

You will manage calendars, coordinate meetings, handle purchasing and invoicing, assist with onboarding, and help streamline processes while protecting sensitive information. Requires 2–4 years of admin experience and MS Office proficiency.