Administrative Assistant

JobScore, Inc.; Santa Rosa (CA); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Onsite work facility

Group medical/dental/vision

Job summary

JobScore, Inc. is seeking an Administrative Assistant to support a design engineering software team onsite in Santa Rosa, CA. The role covers administrative duties, business operations support, and business development assistance.

You will manage calendars, coordinate meetings, handle purchasing and invoicing, assist with onboarding, and help streamline processes while protecting sensitive information. Requires 2–4 years of admin experience and MS Office proficiency.

Qualifications

• 2–4 years of experience in administration or related roles.
• Diploma or Bachelor's degree in business administration, management, or related discipline preferred.
• Proficiency in Microsoft Office, especially spreadsheets and presentations.

Responsibilities

• Coordinate meetings, calls, events, travel for the Business Development team.
• Process purchasing, invoices, expenses, and basic budget tracking; maintain records and templates.
• Collaborate with Finance, Legal, HR, Marketing and other teams to document and improve workflows.
• Manage calendars, emails, reports, and presentations; route requests to the right person.
• Assist with onboarding and IT-related requests, handling sensitive information with discretion.

Skills

Experience

Microsoft Office

Education

Bachelor's degree or Diploma in business/related

Tools

Microsoft Office

Job description

Administrative Assistant 37639453

• Hourly pay: $30/hr
• Worksite: Leading electronics testing company (Santa Rosa, CA 95403 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 12 Month Assignment

A leading electronics testing company is seeking an Administrative Assistantto provide administrative, business operations, and business development support to a design engineering software team.

Administrative Assistant Responsibilities:

• Support the Business Development team by coordinating meetings, calls, events, and travel arrangements, placing purchase orders according to the approval process, supporting team OPEX management, and assisting with regular list price and product pricing updates.
• Provide administrative support for business operations, including purchasing, invoice processing, expense reporting, and basic budget tracking, while maintaining electronic records, contracts, templates, and shared team documents.
• Coordinate with Finance, Legal, HR, Marketing, and other internal teams, help document and improve administrative procedures and operational workflows, support internal events, workshops, and team meetings, and assist with ad hoc operational projects and other logistics.
• Manage calendars, meeting schedules, correspondence, and recurring team activities, monitor shared inboxes and direct requests to the appropriate team member, prepare professional documents, spreadsheets, reports, and presentations, and proactively anticipate needs and resolve scheduling or coordination issues.
• Support new employee onboarding processes, team IT-related requests, and policy-related questions, while handling sensitive business and personal information with discretion.

Administrative Assistant Qualifications:

• 2-4 years of experience in administration, business operations, sales support, project coordination, or a related role.
• Diploma or bachelor's degree in business administration, management, communications, or a related discipline is preferred.
• Proficiency in Microsoft Office, particularly spreadsheets and presentation software.

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