Onsite Administrative Assistant

AMS Industries Inc; Mount Pleasant (WI); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Health, Dental & Vision

Continuing Education

Life & Disability AD&D and short-term

Profit Sharing

No Black Holes

Job summary

AMS Industries Inc is seeking an Onsite Administrative Assistant for the Mission Critical site in Mount Pleasant, WI. You will report to the Onsite Project Manager and support administrative duties, onboarding, and safety compliance coordination on a busy construction site.

You will manage correspondence, filing, documentation, and reporting, coordinate meetings, and assist with new hire sign-in and eligibility verification.

Qualifications

• High school diploma or equivalent.
• Experience in administrative roles, preferably in construction/industrial settings.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information and communicate professionally.
• Familiarity with onboarding, safety training, and document control.

Responsibilities

• Handle correspondence, filing, and documentation, and generate reports as needed.
• Schedule and coordinate meetings and appointments.
• Maintain files, spreadsheets, and logs with current data.
• Maintain electronic and hard copy filing systems and retrieve documents.
• Communicate with departments and third parties to gather information for reports.
• Process entries including timesheets, GL entries, and expense reports.
• Perform general administrative functions including copying, printing, scanning, filing, and faxing.
• Sign in new hires, verify eligibility, and ensure paperwork is complete.
• Conduct orientation sessions for new hires and summarize site policies.
• Coordinate safety training and keep records of training and certifications.

Skills

Communication skills

Confidentiality

Documentation & reporting

Onboarding coordination

Education

High school diploma or equivalent

Associate's degree or relevant certification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Onsite Administrative Assistant Mission Critical

Be the organizational force that keeps the job site running smoothly. You'll report to the Onsite Project Manager and handle administrative duties, new hire onboarding, and safety compliance coordination, joining 1,000+ employees who build with precision and purpose.

Experience High School Diploma or Equivalent

Compensation $21-$28 hourly

As an Onsite Administrative Assistant at AMS, you're the operational backbone of our construction site. Reporting to the Onsite Project Manager, you'll handle a broad range of administrative duties while playing a crucial role in ensuring smooth operations and maintaining a safe working environment on site.

You'll manage correspondence, filing, documentation, and reporting while coordinating meetings and appointments and communicating across departments and third parties to assemble and prepare documents. Beyond day-to-day administration, you'll sign in new hires, verify employment eligibility, conduct orientation sessions, and coordinate safety training to ensure all personnel are current with mandatory protocols. As an employee-owned company, the organization you bring to every job site is something you share in, with Quality, Integrity, Reliability built into every process.

What You'll Own

• Handle correspondence, filing, and documentation, and generate standardized reports as needed.
• Schedule and coordinate meetings and appointments.
• Maintain and update files, spreadsheets, and logs with current data, and distribute as appropriate.
• Maintain electronic and hard copy filing systems and retrieve documents as needed.
• Communicate with various departments and third parties to gather and provide information for reports and documents.
• Process entries and statistical information including expense reports, timesheets, GL entries, and spreadsheets.
• Perform general administrative and clerical functions including copying, printing, scanning, filing, and faxing.
• Sign in new hires, ensure all necessary paperwork is completed, and verify employment eligibility with proper documentation filing.
• Conduct orientation sessions for new hires, providing information about site policies, procedures, and expectations.
• Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols, and maintain records of all training and certifications.

What You Bring

• High school diploma or equivalent.
• Proven experience in an administrative role, preferably in a construction or industrial environment.
• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Mature, professional, and personable with a polished delivery on all assignments.
• Ability to handle confidential information with the utmost discretion.
• Strong written and verbal communication skills with the ability to represent the company professionally.
• Strong follow-through skills and above-average proofreading skills with a history of being accurate and thorough.
• Associate's degree or relevant certification.

The Package

More Than A Paycheck

As a 100% employee-owned company, your success is literally shared. We back our standard of excellence by investing in the people who deliver it.

• Health, Dental & Vision Comprehensive family coverage
• Continuing Education Tuition & training incentives
• Life & Disability AD&D and short-term coverage
• Profit Sharing You win when we win
• No Black Holes