Onsite Admin Assistant - Employee-Owned Team Profit Sharing

AMS Industries Inc; Mount Pleasant (WI); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Health, Dental & Vision

Continuing Education

Life & Disability AD&D and short-term

Profit Sharing

No Black Holes

Job summary

AMS Industries Inc is seeking an Onsite Administrative Assistant for the Mission Critical site in Mount Pleasant, WI. You will report to the Onsite Project Manager and support administrative duties, onboarding, and safety compliance coordination on a busy construction site.

You will manage correspondence, filing, documentation, and reporting, coordinate meetings, and assist with new hire sign-in and eligibility verification.

Qualifications

• High school diploma or equivalent.
• Experience in administrative roles, preferably in construction/industrial settings.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information and communicate professionally.
• Familiarity with onboarding, safety training, and document control.

Responsibilities

• Handle correspondence, filing, and documentation, and generate reports as needed.
• Schedule and coordinate meetings and appointments.
• Maintain files, spreadsheets, and logs with current data.
• Maintain electronic and hard copy filing systems and retrieve documents.
• Communicate with departments and third parties to gather information for reports.
• Process entries including timesheets, GL entries, and expense reports.
• Perform general administrative functions including copying, printing, scanning, filing, and faxing.
• Sign in new hires, verify eligibility, and ensure paperwork is complete.
• Conduct orientation sessions for new hires and summarize site policies.
• Coordinate safety training and keep records of training and certifications.

Skills

Communication skills

Confidentiality

Documentation & reporting

Onboarding coordination

Education

High school diploma or equivalent

Associate's degree or relevant certification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

AMS Industries Inc is seeking an Onsite Administrative Assistant for the Mission Critical site in Mount Pleasant, WI. You will report to the Onsite Project Manager and support administrative duties, onboarding, and safety compliance coordination on a busy construction site.

You will manage correspondence, filing, documentation, and reporting, coordinate meetings, and assist with new hire sign-in and eligibility verification.