Administrative Assistant

AMS Industries Inc; Woodridge (IL); On-site; USD 28,929 - 38,572; Full time

Benefits offered by this job

Employee ownership

Health, Dental & Vision coverage

Tuition & training incentives

Profit sharing

Job summary

AMS Industries Inc in Woodridge, IL is seeking an Administrative Assistant to provide essential behind-the-scenes support. You'll assist project managers, handle a mix of administrative and clerical tasks, and help keep daily operations moving smoothly.

Responsibilities include processing subcontract documents, maintaining files and logs, coordinating meetings and catering, and supporting reception and other admin staff. A high school diploma is required with strong MS Office skills.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative roles preferred in construction/industrial environments.
• Proficient MS Office suite (Word/Excel/PowerPoint/Outlook).

Responsibilities

• Prepare and process subcontract documents and enter them into accounting software.
• Schedule and coordinate PM / Lunch & Learn meetings.
• Order catering for in-house meetings.
• Maintain files, spreadsheets, and logs with current data.
• Coordinate meetings, appointments, and office communications.
• Assist with general office support and archiving.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Education

High school diploma or equivalent

Job description

Join our team of over 1,000 employees as an Administrative Assistant at our Woodridge, IL facility. You'll report to the Administrative Services Director and will handle various administrative and office coordinator duties.

Experience High school diploma or equivalent

Compensation $21-$28 hourly

The Role

As an Administrative Assistant at AMS, you're the behind-the-scenes support that keeps the office running. You'll handle a mix of administrative and clerical tasks while supporting project managers and staff to keep daily operations moving smoothly.

You'll prepare and process subcontract documents, maintain files, spreadsheets, and logs, and help coordinate meetings, appointments, and Lunch & Learns — catering included. The role also covers general office support like correspondence, incoming and outgoing packages, and backing up the receptionist and fellow admin staff when needed. As an employee-owned company, the office you support is one you share in, with Quality, Integrity, Reliability built into every task.

What You'll Own

• Prepare and process AMS subcontract documents, and enter subcontracts into accounting software.
• Follow up on fully compliant documents and maintain spreadsheet logs with current data.
• Schedule and coordinate PM / Lunch & Learn meetings and appointments.
• Order and pick up catering for in-house meetings.
• Manage and update Simple In/Out.
• Enter credit card receipts into the Greensheets program for assigned staff.
• Receive, sort, and distribute incoming and outgoing correspondence and packages.
• Prepare UPS packages.
• Inventory and stock kitchen, bathroom, and office supplies.
• Prepare and edit written correspondence, communications, manuals, and reports.
• Perform general office support duties including copies, printing, scanning, filing, and maintaining calendars of activities, meetings, and events for assigned staff.
• Maintain and update files, spreadsheets, and logs with current data.
• Communicate with various departments and third parties to gather information and prepare reports and documents.
• Answer receptionist overflow calls with other administrative staff.
• Back up and work together with other administrative staff.
• Maintain electronic and hard copy filing systems, and retrieve documents from the archive filing system.

What You Bring

• High school diploma or equivalent; associate's degree or relevant certification is a plus.
• Proven experience in an administrative role, preferably in a construction or industrial environment.
• Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook.
• Mature, professional, and personable, with a polished delivery on all assignments.
• Ability to handle confidential information with the utmost discretion.
• Professional written and verbal communication skills, representing the company well.
• Strong follow-through skills to see projects to completion.
• Above-average proofreading skills with a history of accuracy and thoroughness.

The Package

More Than A Paycheck

As a 100% employee-owned company, your success is literally shared. We back our standard of excellence by investing in the people who deliver it.

Health, Dental & Vision Comprehensive family coverage

Continuing Education Tuition & training incentives

Life & Disability AD&D and short-term coverage

Profit Sharing You win when we win

No Black Holes