Onsite Admin Pro: Timekeeping & Payroll Support

Tucker Parker Smith Group (TPS Group); Escondido (CA); On-site; USD 58,000 - 67,000; Full time

Job summary

TPS Group seeks an organized Administrative Assistant III to support daily Gas Distribution field operations. The role focuses on timekeeping, payroll support, reporting, records management and coordination with field staff.

The ideal candidate will be detail-oriented, proficient in Excel and Microsoft Office, and able to handle multiple priorities in a fast-paced environment. This is an on-site 6:30 AM–3:00 PM, Monday–Friday assignment with potential extension.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative, payroll, timekeeping, or operations support preferred.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in Microsoft Office, especially Excel.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Experience with SAP, Procore, ARCOS, or utility/field operations is a plus.
• Ability to work onsite Monday–Friday from 6:30 AM to 3:00 PM.

Responsibilities

• Manage employee timekeeping, attendance records, payroll support, and overtime tracking.
• Maintain vacation schedules, leave records, and employee information.
• Support ARCOS administration and overtime scheduling.
• Maintain Driver Vehicle Inspection Reports (DVIRs) and operational documentation.
• Process as-built documentation using SAP and Procore.
• Assist with permits, reporting, data entry, and records retention.
• Prepare reports, maintain spreadsheets, and track operational activities.
• Coordinate with supervisors and employees to resolve discrepancies and meet deadlines.
• Provide general administrative support, including supply ordering and document management.

Skills

Timekeeping

Payroll support

Attention to detail

Organizational skills

Communication skills

Multitasking

Education

High school diploma

Tools

Excel

Microsoft Office

SAP

Procore

ARCOS

Job description

TPS Group seeks an organized Administrative Assistant III to support daily Gas Distribution field operations. The role focuses on timekeeping, payroll support, reporting, records management and coordination with field staff.

The ideal candidate will be detail-oriented, proficient in Excel and Microsoft Office, and able to handle multiple priorities in a fast-paced environment. This is an on-site 6:30 AM–3:00 PM, Monday–Friday assignment with potential extension.