Administrative Assistant: III

Spectraforce Technologies, Inc.; Escondido (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

This Administrative Assistant III position supports Gas Distribution district operations in Escondido, CA, handling timekeeping, payroll support, ARCOS administration, and records management. The role also processes DVIRs, as-builts in SAP/Procore, and permit-related workflows, while producing operational reports.

Ideal candidates have strong organizational and communication skills, plus experience with MS Office and interdepartmental coordination across districts.

Qualifications

• High school diploma or equivalent required.
• Relevant administrative, timekeeping/payroll, or operations-support experience preferred.
• Familiarity with MS Office is expected.

Responsibilities

• Provide day-to-day administrative support for Gas Distribution district operations.
• Support timekeeping and payroll processes, ARCOS administration, and records tracking.
• Maintain DVIR records and as-built processing in SAP/Procore; assist permit workflows and reporting.
• Coordinate supplies, scheduling, and general administrative tasks across districts.

Skills

Attention to detail

Organization

Communication

Collaboration

Timekeeping

Payroll

Education

High school diploma or equivalent

Tools

MS Office

SAP

Procore

Job description

Job Title: Administrative Assistant: III

Duration: 02 years

Location: Escondido, CA, 92029

Schedule: 6:30 AM - 3 PM

Description

This position supports the administrative functions that keep Gas Distribution field operations running efficiently. Key responsibilities include accurate and timely timekeeping, payroll and attendance support; maintaining ARCOS and overtime/prearrange information; tracking vacation and leave; maintaining DVIR and other required records; processing as-builts and supporting permit workflows; producing operational reports; and coordinating with supervisors and employees to resolve issues and meet deadlines.

Three qualities that would make a candidate stand out are:

• Strong attention to detail and accuracy, especially with timekeeping, payroll, records, and compliance-related documentation.
• Excellent organization and follow-through, with the ability to prioritize multiple time-sensitive administrative tasks in a field-operations environment.
• Strong communication and collaboration skills, including comfort working directly with employees, supervisors, management, and administrative partners across districts.
• High school diploma or equivalent required. Relevant administrative, timekeeping/payroll, or operations-support experience is strongly preferred.
• Client to provide all equipment

Day to Day:

• The role provides day-to-day administrative support for Gas Distribution district operations, with an emphasis on timekeeping and payroll support, ARCOS administration, vacation and leave tracking, DVIR administration and records retention, as-built processing in SAP/Procore, permit support, reporting, supply ordering, and general administrative coordination.
• The role will work with employees, supervisors, management, and other district administrative staff to resolve discrepancies and keep operational records and processes current.
• Level III: 5-8 Years of Experience.
• Provides administrative support to a department or individual.
• Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail.
• May work on special projects.
• Strong communication skills and organizational skills are essential. Familiarity with MS Office required.