Onboarding & Compliance Coordinator

Virginia Commonwealth University Health Systems; Richmond (VA); On-site; USD 22,000 - 33,000; Full time

Job summary

Virginia Commonwealth University Health Systems is seeking an HR Onboarding Coordinator to deliver exceptional service to chosen candidates and to manage new hire paperwork, including I-9 forms and signatures.

The role ensures accurate collection, verification, and uploading of documents to the HR records repository. You will coordinate with vendors for background checks, perform badge photos, and answer candidate inquiries in a fast-paced healthcare environment in Richmond, VA.

Qualifications

• 0–1 year of customer service experience.
• Experience with high-volume workflows is preferred.
• Excellent listening and communication skills.
• Able to multi-task in a fast-paced environment.

Responsibilities

• Ensure candidate completion of new hire paperwork including background checks and work authorization forms.
• Verify I-9 documents and submit background and work authorization materials through 3rd party vendors.
• Conduct remote or in-person verification of employment eligibility documentation for new hires in compliance with federal regulations.
• Maintain proper documentation, secure storage, and maintenance of employee I-9 forms and supporting documents.
• Complete badge pictures and uploads to appropriate database.
• Complete notarization of Virginia State Police documents and runs background checks.
• Ensure all forms and signatures are completed accurately and timely.
• Address any candidate inquiries related to documentation and onboarding steps.
• Represent VCU Health Systems to patrons, visitors and/or staff of the hospital may ask for directions or other questions.
• Performs other duties as assigned and/or participates in special projects in order to support the mission of VCUHS and the Department.

Skills

Customer service

Attention to detail

Team player

Technology aptitude

Communication skills

Education

High School Diploma or equivalent

Job description

Virginia Commonwealth University Health Systems is seeking an HR Onboarding Coordinator to deliver exceptional service to chosen candidates and to manage new hire paperwork, including I-9 forms and signatures.

The role ensures accurate collection, verification, and uploading of documents to the HR records repository. You will coordinate with vendors for background checks, perform badge photos, and answer candidate inquiries in a fast-paced healthcare environment in Richmond, VA.