HR Onboarding Coordinator

Virginia Commonwealth University Health; Richmond, Northern (VA, KY); Hybrid; USD 22,000 - 33,000; Full time

Job summary

Virginia Commonwealth University Health seeks an HR Onboarding Coordinator to ensure new hire paperwork is completed accurately, including I-9 verification and background checks. You will coordinate with candidates and third-party vendors, upload records, and assist with onboarding steps in a fast-paced health-system environment.

The role requires excellent communication, a high school diploma, and the ability to multitask while maintaining compliance and patient-focused service.

Qualifications

• High school diploma or equivalent.
• 0–1 year of customer service experience.
• Strong communication and attention to detail; comfortable using multiple systems.

Responsibilities

• Ensure new hire paperwork is completed accurately, including I-9 and background checks.
• Coordinate verification of I-9 documents with candidates and third‑party vendors.
• Complete notarization of Virginia State Police documents and upload records to HR repository.
• Support onboarding steps and respond to candidate inquiries in a timely manner.

Skills

Customer service

Communication

Technology aptitude

Multi-tasking

Team player

Education

High school diploma

Job description

## HR Onboarding CoordinatorApply: Richmond, VA: Full time: Posted Yesterday: R46469The HR Onboarding Coordinator is responsible for providing exceptional customer service and support to selected candidates being hired across VCU Health Systems. This role serves as the point of contact for ensuring all new hire documentation, including I9 forms and any other paperwork required with signature is accurately collected and processed for the candidate. This role is also responsible for ensuring the new hire paperwork is collected and uploaded to the repository for all HR employment records.**Essential Job** **Statements**Ensures candidate completion of new hire paperwork including background check and work authorization forms. Keen verification of I-9 documents, accurate submittal of background and work authorization documents through 3rd party vendors in a timely manner.Conduct remote/in person verification of employment eligibility documentation for new hires in compliance with federal regulations.Ensure proper documentation, secure storage, and maintenance of employee I-9 forms and supporting documents.Complete badge pictures and uploads to appropriate database.Completes notarization of Virginia State Police documents and runs Virginia State Police background check.Ensure all forms and signatures are completed accurately and timely.Address any candidate inquiries related to documentation and onboarding steps.Serves as a representative of VCU Health Systems as patrons, visitors and/or staff of the hospital may ask for directions or other questions.Performs other duties as assigned and/or participates in special projects in order to support the mission of VCUHS and the Department. Provides assistance to team members and accepts alternate assignments, as required, graciously.**Patient Population:** N/A**Employment Qualifications**Required Education: High School Diploma or equivalentPreferred Education: N/A**Licensing/ Certification**Licensure/Certification Required: N/ALicensure/Certification Preferred: Licensed Notary Public, or eligible to obtain License’s Notary Public within one year.**Minimum Qualifications**Years and Type of Required Experience: 0-1 years of customer service experience. Prefer experience in a high volume of customer traffic (i.e. in-person or call center)Other Knowledge, Skills and Abilities Required: Excellent listening and communication skills with ability to provide high quality customer service. Aptitude for technology and be comfortable working in many different systems. Must be team-focused, self-motivated, and work with a modest degree of supervision. Able to multi-task in fast paced environment while being detail oriented. Cultural Responsiveness: Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.Other Knowledge, Skills and Abilities Preferred: N/A**Working Conditions**: Periods of high stress and fluctuating workloads may occur. General office environment. May have periods of constant interruptions.**Physical Requirements**Physical Demands: Lifting/ Carrying (0-50 lbs.)Work Position: Sitting, Walking, Standing**Additional Physical Requirements/ Hazards**Physical Requirements: Manual dexterity (eye/hand coordination), Repetitive arm/hand movementsHazards: N/A**Mental/Sensory – Emotional**Mental / Sensory: Strong Recall, Reasoning, Problem Solving, Hearing, Speak Clearly, Write Legibly, Reading, Logical ThinkingEmotional: Fast pace environment, Able to Handle Multiple Priorities, Frequent and Intense Customer Interactions, Able to Adapt to Frequent ChangeCompensation Range$16.08 - $24.12Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.