On-Site Venue Administrative & Events Coordinator

Music Serving The Word Ministries; Scottsdale (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Dental Vision

401(k) with Employer Contributions

Paid Time Off

Job summary

Music Serving the Word Ministries (MSW) in Ravenscroft, Scottsdale, AZ seeks a dedicated Administrative Assistant to support daily operations, manage emails and phones, and coordinate vendor and event logistics. This full-time, on-site role reports to the Executive Assistant.

Responsibilities include front desk support, file organization, and ensuring smooth communications across departments; ideal candidates have strong communication, organization, attention to detail, and reliability.

Qualifications

• Strong communication skills.
• Outstanding organizational ability.
• High attention to detail.
• Professional and welcoming demeanor.
• Basic proficiency with digital tools.
• Problem solving mindset.
• Collaborative spirit.
• Dependability and professionalism.
• Ability to lift and carry supplies (for restocking purposes).

Responsibilities

• Front Desk and Communication Support: provide warm, professional customer service in person, by phone, and via email; process incoming packages; grant building access to approved vendors and guests.
• Vendor & Services Coordination: support the Executive Assistant with weekly vendor schedules and maintain positive relationships through clear communication.
• Event & Hospitality Support: prepare dressing rooms, set up artist spaces, and assemble welcome materials and seating arrangements for events.
• Team Support: participate in staff meetings and assist teammates with ongoing tasks and projects.

Skills

Strong communication

Organizational skills

Attention to detail

Professional demeanor

Digital tools

Problem solving

Collaborative spirit

Dependability

Lifting and stocking

Education

High school diploma

Job description

Music Serving the Word Ministries (MSW) in Ravenscroft, Scottsdale, AZ seeks a dedicated Administrative Assistant to support daily operations, manage emails and phones, and coordinate vendor and event logistics. This full-time, on-site role reports to the Executive Assistant.

Responsibilities include front desk support, file organization, and ensuring smooth communications across departments; ideal candidates have strong communication, organization, attention to detail, and reliability.