Proactive Exec Assistant & Client Coordinator (Part-Time)

Neuwirth and Ashford CPAS PLLC; Scottsdale (AZ); On-site; USD 33,000 - 39,000; Part time

Benefits offered by this job

Part-time position

In-office role

North Scottsdale location

Paid time off (pro-rated)

Long-term career opportunity

Job summary

Neuwirth & Ashford CPAs PLLC in Scottsdale is seeking an experienced Executive Assistant & Client Coordinator to support the Managing Partner. This part-time, in-office role focuses on client communication, scheduling, and workflow management, not on accounting tasks.

The ideal candidate is highly organized, proactive, and demonstrates strong written and verbal communication, with a history of managing a busy inbox and coordinating with clients and teams.

Qualifications

• Experience as an executive assistant or equivalent role.
• Strong organization and attention to detail.
• Excellent written and verbal communication skills.
• Ability to independently manage multiple priorities.
• Proactive follow-through and problem-solving mindset.
• Comfort with inbox management and direct client communication.
• Tech-savvy and quick to learn new systems.
• Dependable and professional in deadline-driven environments.
• Interest in a long-term career in administration and client service.
• Local to Scottsdale with a reasonable commute.

Responsibilities

• Manage high-volume executive email inbox, prioritize messages, draft responses.
• Serve as a professional point of contact for clients.
• Assist with Managing Partner's schedule and priorities.
• Track client workflow and follow up on open items.
• Coordinate scheduling and meetings.
• Assist with document collection, e-signatures, and client portal activity.
• Prepare and send client communications and status updates.
• Monitor deadlines and identify items needing attention.
• Coordinate communication between clients, Managing Partner and internal team.
• Maintain organized administrative processes and client records.
• Assist with special projects and day-to-day administrative needs.

Skills

Executive support

Administrative experience

Client coordination

Time management

Communication skills

Tools

Electronic signatures

Client portal

Job description

EXECUTIVE ASSISTANT & CLIENT COORDINATOR

Part-Time | In Office | North Scottsdale, AZ
$24-$28 per hour, depending on experience

ABOUT US

Neuwirth & Ashford CPAs PLLC is an established Scottsdale-based CPA firm serving approximately 2,000 individual and business clients. We are known for high-touch service, thoughtful communication, and a proactive approach to helping our clients.

ROLE OVERVIEW

We are looking for an experienced, highly organized and proactive Executive Assistant & Client Coordinator to provide direct support to the Managing Partner and help keep client communication, scheduling, and workflow moving efficiently.

This is a long-term administrative and client service position, not an accounting or tax preparation role. We are looking for someone who enjoys executive support, client coordination, organization, and keeping a busy professional environment running smoothly.

The right person is naturally organized, communicates well, follows through consistently, and notices what needs attention without always waiting to be asked. You should enjoy being the person who keeps things moving and makes sure details don't fall through the cracks.

This is a local, primarily in-office position at our North Scottsdale office. We are looking for someone who lives in Scottsdale or the surrounding area with a reasonable and reliable commute.

KEY RESPONSIBILITIES

• Manage and organize a high-volume executive email inbox, including prioritizing messages, tracking follow-ups, and drafting client responses for review
• Serve as a professional and friendly point of contact for clients
• Help manage the Managing Partner's schedule, priorities, and outstanding items
• Track client workflow and proactively follow up on open items with clients and team members
• Coordinate scheduling and meetings
• Assist with document collection, electronic signatures, and secure client portal activity
• Prepare and send client communications and status updates
• Monitor deadlines and identify items requiring attention
• Coordinate communication between clients, the Managing Partner, and the internal team
• Maintain organized administrative processes and client records
• Assist with special projects and general day-to-day administrative needs

WHAT WE'RE LOOKING FOR

• Prior experience as an executive assistant, administrative professional, client coordinator, office coordinator, or similar role
• Excellent organization and attention to detail
• Strong professional written and verbal communication skills
• Ability to independently manage multiple priorities
• Excellent follow-through and a proactive approach to work
• Comfortable managing a busy inbox and communicating directly with clients
• Confident with technology and able to learn new systems quickly
• Dependable, professional, and comfortable working in a deadline-driven environment
• Interested in a long-term career in administration, executive support, client service, or office operations
• Local to Scottsdale or the surrounding area with a reasonable commute to our North Scottsdale office
• Experience in a CPA firm, law firm, financial services firm, medical practice, or other professional-services environment is a plus, but accounting experience is not required

BENEFITS & PERKS

• $24-$28 per hour, depending on experience
• Part-time position
• Consistent weekday schedule with some flexibility
• Paid time off, pro-rated based on schedule
• Professional, supportive and team-oriented work environment
• Opportunity to become an important long-term member of an established firm

WHY THIS ROLE MATTERS

This person will become a key organizational partner to the Managing Partner and an important point of contact for our clients.

Success in this position means keeping communication moving, staying ahead of follow-ups, anticipating what needs attention, and bringing organization and consistency to a busy professional environment. For someone who genuinely enjoys executive support and client coordination, there is an opportunity to really take ownership of the role and make it their own.

HOW TO APPLY

Please submit your resume and a brief cover letter highlighting your experience with executive support, organization, and client communication.

In your cover letter, please include:

• A brief example of how you have kept a busy executive, professional, or team organized
• Your experience managing email and client or customer communication
• How you keep track of follow-ups and make sure items don't fall through the cracks
• The city or area where you currently live
• Your general availability, including days and hours