Proactive Exec Assistant & Client Coordinator (Part-Time)

Neuwirth and Ashford CPAS PLLC; Scottsdale (AZ); On-site; USD 33,000 - 39,000; Part time

Benefits offered by this job

Part-time position

In-office role

North Scottsdale location

Paid time off (pro-rated)

Long-term career opportunity

Job summary

Neuwirth & Ashford CPAs PLLC in Scottsdale is seeking an experienced Executive Assistant & Client Coordinator to support the Managing Partner. This part-time, in-office role focuses on client communication, scheduling, and workflow management, not on accounting tasks.

The ideal candidate is highly organized, proactive, and demonstrates strong written and verbal communication, with a history of managing a busy inbox and coordinating with clients and teams.

Qualifications

• Experience as an executive assistant or equivalent role.
• Strong organization and attention to detail.
• Excellent written and verbal communication skills.
• Ability to independently manage multiple priorities.
• Proactive follow-through and problem-solving mindset.
• Comfort with inbox management and direct client communication.
• Tech-savvy and quick to learn new systems.
• Dependable and professional in deadline-driven environments.
• Interest in a long-term career in administration and client service.
• Local to Scottsdale with a reasonable commute.

Responsibilities

• Manage high-volume executive email inbox, prioritize messages, draft responses.
• Serve as a professional point of contact for clients.
• Assist with Managing Partner's schedule and priorities.
• Track client workflow and follow up on open items.
• Coordinate scheduling and meetings.
• Assist with document collection, e-signatures, and client portal activity.
• Prepare and send client communications and status updates.
• Monitor deadlines and identify items needing attention.
• Coordinate communication between clients, Managing Partner and internal team.
• Maintain organized administrative processes and client records.
• Assist with special projects and day-to-day administrative needs.

Skills

Executive support

Administrative experience

Client coordination

Time management

Communication skills

Tools

Electronic signatures

Client portal

Job description

Neuwirth & Ashford CPAs PLLC in Scottsdale is seeking an experienced Executive Assistant & Client Coordinator to support the Managing Partner. This part-time, in-office role focuses on client communication, scheduling, and workflow management, not on accounting tasks.

The ideal candidate is highly organized, proactive, and demonstrates strong written and verbal communication, with a history of managing a busy inbox and coordinating with clients and teams.