On-Site Office Administrator & Events Coordinator

Disability Services of The Southwest, Inc; San Antonio (TX); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Full-time benefits

On-site work

Job summary

Disability Services of The Southwest, Inc. in San Antonio is seeking a highly organized Office Administrative Assistant to support daily office operations.

You will manage the front-facing, professional environment, handle multiple priorities, coordinate events and projects, and serve as a key resource for employees and leadership. The role requires strong Microsoft Office skills, excellent communication, and the ability to juggle competing deadlines while maintaining confidentiality in a

Qualifications

• High school diploma or GED (some college is a bonus).
• Minimum of two (2) years of administrative, office management, or office support experience.
• Experience coordinating multiple administrative functions in a professional office setting.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience using tools such as MailChimp, Canva, AI-powered business applications, and other office technologies.
• Strong written and verbal communication skills.
• Exceptional organizational skills with the ability to prioritize competing deadlines.
• Professionalism, discretion, and ability to maintain confidentiality.
• Customer-service mindset with strong interpersonal skills.
• Valid driver's license, reliable transportation, and auto liability insurance.

Responsibilities

• Serve as the primary point of contact for office-related questions, requests, and support.
• Maintain a professional, organized, and efficient office environment.
• Manage office supplies, kitchen inventory, marketing merchandise, and office equipment.
• Coordinate conference room scheduling, office calendars, meetings, and visitor management.
• Partner with property management and vendors to resolve facility-related issues and coordinate maintenance requests.
• Manage relationships with office service providers and vendors.
• Process purchase requests and complete executive credit card reconciliations.
• Assist with new employee onboarding and office orientation activities.
• Coordinate employee recognition and appreciation programs.
• Support corporate events and company-wide activities in partnership with executive leadership.
• Collect content and produce the quarterly company newsletter.
• Provide administrative support to leadership and assist with special projects as needed.

Skills

Strong written and verbal

Exceptional organizational skills

Customer-service mindset

Professionalism and confidentiality

Problem-solving & multi-tasking

Driver's license and transportation

Education

High school diploma or GED (some college a bonus)

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

MailChimp

Canva

AI-powered business applications

Job description

Disability Services of The Southwest, Inc. in San Antonio is seeking a highly organized Office Administrative Assistant to support daily office operations.

You will manage the front-facing, professional environment, handle multiple priorities, coordinate events and projects, and serve as a key resource for employees and leadership. The role requires strong Microsoft Office skills, excellent communication, and the ability to juggle competing deadlines while maintaining confidentiality in a