On-Site Senior Admin Assistant (Temp) – Coral Gables

University of Miami; Coral Gables (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

University of Miami is seeking a Sr. Administrative Assistant (Temporary, Full Time) to perform a variety of clerical tasks and office support, enabling efficient operations within the assigned department. The role supports leadership with daily tasks, data analysis, reports, and confidential requests.

Responsibilities include scheduling, minutes, travel arrangements, correspondence, and filing. The position requires strong communication, teamwork, and technical proficiency in office software in

Qualifications

• Minimum 3 years of relevant experience.
• High School Diploma or equivalent/relevant experience.

Responsibilities

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes data and prepares reports, charts, budgets and presentations.
• Responds to inquiries from external or internal sources with correspondence or messaging for department leadership.
• Plans meetings and takes detailed minutes as needed.
• Answers phone calls and provides information to callers or connects them to staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements for department leadership and staff.
• Composes and types correspondence and creates spreadsheets/presentations.
• Greets visitors and provides general support.
• Develops and maintains department filing system.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

High School Diploma

Job description

University of Miami is seeking a Sr. Administrative Assistant (Temporary, Full Time) to perform a variety of clerical tasks and office support, enabling efficient operations within the assigned department. The role supports leadership with daily tasks, data analysis, reports, and confidential requests.

Responsibilities include scheduling, minutes, travel arrangements, correspondence, and filing. The position requires strong communication, teamwork, and technical proficiency in office software in