Events Assistant - Temporary

University of Miami; Coral Gables (FL); On-site; USD 28,000 - 36,000; Full time

Job summary

The University of Miami in Coral Gables, FL is seeking a temporary full-time Events Assistant to support the planning and hosting of meetings, conferences, and events in the UHealth Department of Strategic Initiatives.

The role coordinates location, food, transportation, and presentation needs, assists with contracts and deposits, and helps maintain event materials and relationships with vendors to ensure successful gatherings.

Qualifications

• High School Diploma or equivalent.
• Minimum 1 year of relevant experience required.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

• Receives and finalizes contracts and assists with collection of event deposits and payments.
• Performs basic office administrative functions and responds to customer questions and inquiries.
• Sets-up, breaks-down, and transports event equipment.
• Keeps inventory of materials and food at events to ensure they meet the needs of audience turnout.
• Maintains guest lists and updated contacts.
• Sustains relationships with external vendors.
• Anticipates all support presentation materials and technology requirements and makes appropriate arrangements.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Skills

Learning agility

Teamwork

Communication

Technical proficiency

Education

High School Diploma

Tools

Office software

Job description

The University of Miami/UHealth Department of Strategic Initiatives has an exciting opportunity for a temporary full time Events Assistant to work in Coral Gables, FL.

The Events Assistant helps event staff with planning and hosting meetings, conferences, and other events in the assigned department. Specifically, the Events Assistant assumes responsibility for making location, food, transportation, and presentation arrangements.

Core responsibilities:

• Receives and finalizes contracts and assists with collection of event deposits and payments.
• Performs basic office administrative functions and responds to customer questions and inquiries.
• Sets-up, breaks-down, and transports event equipment.
• Keeps inventory of materials and food at events to ensure they meet the needs of audience turnout.
• Maintains guest lists and updated contacts.
• Sustains relationships with external vendors.
• Anticipates all support presentation materials and technology requirements and makes appropriate arrangements.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

• High School Diploma or equivalent.
• Minimum 1 year of relevant experience required.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time

Employee Type: Temporary