Sr. Administrative Assistant, Temporary, Full Time

University of Miami; Coral Gables (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

University of Miami is seeking a Sr. Administrative Assistant (Temporary, Full Time) to perform a variety of clerical tasks and office support, enabling efficient operations within the assigned department. The role supports leadership with daily tasks, data analysis, reports, and confidential requests.

Responsibilities include scheduling, minutes, travel arrangements, correspondence, and filing. The position requires strong communication, teamwork, and technical proficiency in office software in

Qualifications

• Minimum 3 years of relevant experience.
• High School Diploma or equivalent/relevant experience.

Responsibilities

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes data and prepares reports, charts, budgets and presentations.
• Responds to inquiries from external or internal sources with correspondence or messaging for department leadership.
• Plans meetings and takes detailed minutes as needed.
• Answers phone calls and provides information to callers or connects them to staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements for department leadership and staff.
• Composes and types correspondence and creates spreadsheets/presentations.
• Greets visitors and provides general support.
• Develops and maintains department filing system.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

High School Diploma

Job description

Sr. Administrative Assistant, Temporary, Full Time - Logo### Sr. Administrative Assistant, Temporary, Full TimeApply: On-Site: Coral Gables, FL: Full time: Posted Today: R100102894**Current Employees:**If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.The Office of the Vice Provost for Research & Scholarship has a great job opportunity for a temporary Sr. Administrative Assistant to work at the University of Miami. **CORE JOB SUMMARY** The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office. **CORE JOB FUNCTIONS** 1. Supports department and/or department leadership with daily clerical tasks. 2. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials. 3. Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership. 4. Plans meetings and takes detailed minutes, as needed. 5. Answers phone calls, provides information to callers or connects callers to appropriate staff. 6. Schedules appointments and updates calendars. 7. Makes travel arrangements and reservations for department leadership and staff, as needed. 8. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations. 9. Greets and provides general support to visitors. 10. Develops and maintains department filing system. 11. Adheres to University and unit-level policies and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. **CORE QUALIFICATIONS** Education: High School Diploma or equivalent/relevant experience, certification or license Experience: Minimum 3 years of relevant experience required Certification and Licensing: Refer to department description for applicable certification requirements Knowledge, Skills and Abilities:* Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.* Teamwork: Ability to work collaboratively with others and contribute to a team environment.* Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.* Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders. The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.**Job Status:**Full time**Employee Type:**Temporary