On-site Scheduling Assistant — Grow Your Admin & Scheduling Skills

360 Behavioral Health; Merced (CA); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

Career development

Company culture

Health, Vision and Dental

401(k)

Mileage reimbursement

Job summary

360 Behavioral Health in Merced, CA is seeking a Scheduling Assistant to optimize staff and client schedules, supporting clinical and administrative teams. The role offers $18.00–$26.00 per hour as a full-time, on-site position with weekday hours and benefits.

You will manage schedules, monitor utilization, coordinate make-up sessions, and assist with recruiting and onboarding to help the office run efficiently. Prior scheduling experience and strong Microsoft Office skills are desired.

Qualifications

• High School diploma or GED required.
• Minimum 2 years administrative experience.
• Strong organizational, multitasking, and communication skills.
• Customer-service oriented with excellent phone and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Maintain service utilization above 90% and track permanent schedules for assigned clients.
• Monitor client service hours, staff availability, and address cancellations promptly.
• Coordinate make-up sessions, reschedules, and additional service time as needed.
• Maintain staffing logs and support recruiting efforts, including interviews and onboarding.
• Track new hire training and coordinate Day 1 schedules.
• Triage staff and client concerns and provide timely resolution; ensure HIPAA compliance.
• Support administrative and scheduling department operations, including audits and reporting.

Skills

Organizational skills

Multitasking

Communication skills

Customer-service

Phone etiquette

Education

High School or GED

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

360 Behavioral Health in Merced, CA is seeking a Scheduling Assistant to optimize staff and client schedules, supporting clinical and administrative teams. The role offers $18.00–$26.00 per hour as a full-time, on-site position with weekday hours and benefits.

You will manage schedules, monitor utilization, coordinate make-up sessions, and assist with recruiting and onboarding to help the office run efficiently. Prior scheduling experience and strong Microsoft Office skills are desired.