On-site Residential Services Operations & Admin Specialist

Residential Transitions, INC.; Mendota Heights (MN); Presencial; USD 32.000 - 34.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Generous PTO

On-Demand Pay

Paid Holidays

401(k) with company matching

Health Benefits

Professional Growth

Career Advancement Opportunities

Descripción de la vacante

Residential Transitions, INC. is seeking an Administrative Specialist to provide on-site and administrative support to CRS and Supportive Apartments, coordinating groceries, supplies, cleaning, and maintenance, while conducting site walkthroughs and audits.

You will track paperwork, escalate deficiencies, and collaborate with leadership and QA teams to maintain safe, clean, compliant environments. This is a full-time, on-site role based in Mendota Heights.

Formación

• High school diploma or GED.
• Strong written and verbal communication, organizational, prioritization, data entry, and problem-solving skills.
• Proficiency with Microsoft 365 and ability to learn electronic client record systems.
• Ability to handle sensitive information confidentially and work accurately across multiple deadlines.
• Ability to complete required training and any applicable background screening.

Responsabilidades

• Coordinate and enter grocery, household, cleaning, and program supply orders; review requests and inventories, monitor deliveries, and follow up on missing or inadequate supplies.
• Conduct regular in-person walkthroughs of CRS and Supportive Apartments sites to assess cleanliness, basic upkeep, supply availability, and observable physical plant or property concerns.
• Document walkthrough findings, communicate deficiencies to responsible operational leaders, submit maintenance or repair requests, and track follow-up through resolution or escalation.
• Coordinate with program teams and vendors, as directed, regarding routine cleaning, property maintenance, repairs, and essential site needs.
• Monitor receipt and completeness of required paperwork and records from operational teams; maintain tracking logs, request missing items, and elevate overdue or incomplete submissions.
• Complete daily administrative audits of progress notes, employee timecards, and medication administration documentation for completeness, timeliness, and apparent exceptions under RTI procedures.
• Record audit findings accurately, communicate discrepancies to designated managers or departments.
• Maintain organized records of orders, deliveries, walkthroughs, maintenance requests, audits, and follow-up activities; prepare routine status updates as requested.
• Protect confidential client and employee information and comply with applicable privacy, security, HIPAA, and RTI policies.
• Collaborate with operational teams, Quality Assurance and Compliance, and other RTI departments to support accurate recordkeeping, process improvements, and assigned administrative projects.
• Complete other duties as assigned, including administrative support to departments outside Residential Services.

Conocimientos

Communication

Organization

Data entry

Problem-solving

Educación

High school diploma

GED

Herramientas

Microsoft 365

Electronic records systems

Descripción del empleo

Residential Transitions, INC. is seeking an Administrative Specialist to provide on-site and administrative support to CRS and Supportive Apartments, coordinating groceries, supplies, cleaning, and maintenance, while conducting site walkthroughs and audits.

You will track paperwork, escalate deficiencies, and collaborate with leadership and QA teams to maintain safe, clean, compliant environments. This is a full-time, on-site role based in Mendota Heights.