On-Site Receptionist & Administrative Coordinator

Gravity Staffing, Inc.; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Gravity Staffing, Inc. in New York City seeks a Receptionist/Administrative Assistant to support their NYC office. This is a fully on-site role, hours 8–6, ideal for someone with 1–3 years of experience in a large corporate environment doing Reception, Admin or Office Coordinator/Manager.

Responsibilities include greeting visitors, directing calls, managing Outlook conference room reservations, mail delivery, catering support, travel planning, expense reporting, and preparing documents as needed.

Qualifications

• Bachelor’s degree preferred.
• 1–3 years of experience in a large corporate setting providing reception, admin or office coordinator support.
• Attention to detail with high professionalism.
• Proficient in Microsoft Office; Concur a plus.

Responsibilities

• Welcome visitors and direct them appropriately; answer, screen and forward incoming calls.
• Manage conference room reservations in Outlook.
• Receive and sort daily mail, deliveries and couriers; ensure packages reach the right party.
• Stock the kitchen and supply room; assist with catering for meetings as needed.
• Maintain reception area in an orderly fashion.
• Provide administrative support to designated professionals and teams.
• Coordinate internal and external meetings, including scheduling, catering and logistics.
• Assist with travel booking, itineraries and expense reports.
• Prepare, edit and distribute correspondence, presentations and reports.
• Support office projects and events by coordinating logistics and tracking deliverables.
• Act as back-up admin for others during travel or sick days.

Skills

Reception

Administrative Support

Office Coordination

Education

Bachelor’s Degree Preferred

Tools

Microsoft Office

Concur

Job description

Gravity Staffing, Inc. in New York City seeks a Receptionist/Administrative Assistant to support their NYC office. This is a fully on-site role, hours 8–6, ideal for someone with 1–3 years of experience in a large corporate environment doing Reception, Admin or Office Coordinator/Manager.

Responsibilities include greeting visitors, directing calls, managing Outlook conference room reservations, mail delivery, catering support, travel planning, expense reporting, and preparing documents as needed.