On-site Property Operations Coordinator

Lincoln Property Company; Baltimore (MD); On-site; USD 41,000 - 48,000; Full time

Job summary

Lincoln Property Company is seeking an LPC Assistant Property Manager to support the Property Manager in managing a single property or portfolio of commercial, industrial, or retail spaces. You will assist with marketing, operations, and financial activities, ensuring timely responses to tenant needs and accurate reporting.

The role requires strong communication, organizational skills, and the ability to handle CAM/OpX reconciliations, lease administration, and vendor management.

Qualifications

• Bachelor's degree preferred with 1-2 years of related experience; in lieu of a degree, a combination of experience and education will be considered.
• Intermediate to advanced skills with Microsoft Office Suite; proficiency with AP and CMMS systems preferred.
• Experience with commercial office, retail, and industrial properties preferred.
• Requires knowledge of financial terms and principles; ability to calculate intermediate figures such as percentages and discounts, and conduct basic financial analysis.
• Strong to excellent written and verbal communication skills; ability to convey topics with a positive tone to achieve operational and relationship objectives.
• Desire to lead and receive instruction on development of leadership skillset; ability to build consensus in work groups.
• Strong organizational skills with ability to deliver timely results.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly and in accordance with policies, procedures, and contractual obligations.
• Review and recommend approvals for accurate vendor invoice payment in compliance with the management agreement, LPC policies, and authorization limits.
• Assist the Property Manager in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements.
• Manage data collection and drafting of operating expense reconciliations (CAM/OpX) in coordination with the accounting team.
• Perform and coordinate lease administration activities including lease set up, lease changes, and reporting across applicable systems.
• Assist in coordinating and documenting tenant move-ins and move-outs, and participate in walk-throughs with Property Manager, tenants, and tenant improvement teams.
• Assist with preparation of emergency response plans and participate in drills and training as required.
• Support sourcing and procurement activities; assist in bidding activities as required.
• Drives strong results from direct reports by providing appropriate work direction, strategic guidance, and performance management.
• Perform other duties and responsibilities as assigned.

Skills

Written and verbal communication

Leadership potential

Organizational skills

Education

Bachelor's degree preferred

Experience 1-2 years

Tools

AP

CMMS

Job description

Lincoln Property Company is seeking an LPC Assistant Property Manager to support the Property Manager in managing a single property or portfolio of commercial, industrial, or retail spaces. You will assist with marketing, operations, and financial activities, ensuring timely responses to tenant needs and accurate reporting.

The role requires strong communication, organizational skills, and the ability to handle CAM/OpX reconciliations, lease administration, and vendor management.