On-Site Property Administration Specialist

Transwestern; Corpus Christi (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Transwestern is seeking an on-site Administrative Assistant in Corpus Christi, TX. You will provide full administrative support, coordinate meetings, assist in lease administration, and handle invoices and reports.

This role requires 0–2 years of clerical experience and strong MS 365 skills. Ideal candidates will have exceptional communication, confidentiality, and customer service abilities, with the capacity to manage multiple tasks in a dynamic real estate environment.

Qualifications

• A high school diploma or GED is required; college coursework preferred.
• 0–2 years of clerical/administrative experience, real estate experience a plus.
• Intermediate to advanced MS 365 Word, Excel and Outlook proficiencies are required.
• Argus and accounting software such as MRI or Skyline proficiency is preferred.
• Must maintain confidentiality and demonstrate strong communication and customer service skills.
• Ability to manage multiple projects and shifting priorities in a fast-paced environment.

Responsibilities

• Provide full administrative support including phone handling, typing, reports, filing and distribution of correspondence.
• Schedule and coordinate meetings and special events; assist in lease administration activities and generate reports.
• Prepare bid proposals, service contracts and approved invoices; maintain lease and property files.
• Track HVAC contracts and insurance certificates; maintain follow-up system for expirations.
• Assist with monthly and quarterly management reports and annual budget preparation; transcribe contracts and leases.
• Greet tenants, vendors and guests; maintain contact lists and invoices; promote positive tenant relationships.

Skills

Oral and written communication

Customer service orientation

Multitasking and prioritization

Education

High school diploma or GED

Tools

MS 365 Word

MS Excel

MS Outlook

Argus

MRI

Skyline

Job description

Transwestern is seeking an on-site Administrative Assistant in Corpus Christi, TX. You will provide full administrative support, coordinate meetings, assist in lease administration, and handle invoices and reports.

This role requires 0–2 years of clerical experience and strong MS 365 skills. Ideal candidates will have exceptional communication, confidentiality, and customer service abilities, with the capacity to manage multiple tasks in a dynamic real estate environment.