Property Management Admin

Transwestern; Houston (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) plan

Job summary

Transwestern in Houston is seeking an Administrative Associate to support the department with essential office duties and to promote overall office efficiency. The role emphasizes strong customer service to colleagues, clients and vendors while focusing on productivity and results.

Responsibilities include accounts receivable and cash receipts, weekly AR reports, tenant balance follow-up, and drafting reminders.

Qualifications

• High school diploma or GED; associate degree preferred.
• Some college and/or Associate degree preferred.
• Experience in commercial real estate a plus.

Responsibilities

• Accounts Receivable and Cash Receipts.
• Prepare weekly accounts-receivable reports for review.
• Assist with tenant balance research and payment follow-up.
• Draft past-due reminders and default letters using approved templates.
• Track all projects and budgets to meet deadlines.
• Assist with research and other related duties.
• Assures appropriate resources are available for staff to be successful in their role.
• Additional assignments as assigned.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Adobe Acrobat

Outlook

AP/AR processes

Education

High school diploma or GED

Some college / Associate degree

Tools

MRI

Yardi

P2P

Job description

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed‑use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance. Transwestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200‑strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients.

POSITION SUMMARY

The Administrative Associate is responsible for working directly with department or team in performing administrative duties as assigned. It is the responsibility of the Administrative Associate to maintain and promotes overall office efficiency. It is also the responsibility of Administrative Associate not only to exhibit legendary customer service when communicating with colleagues, clients, owners, and vendors but also to focus on productivity and results.

POSITION ESSENTIAL FUNCTIONS

• Accounts Receivable and Cash Receipts
• Prepare weekly accounts‑receivable reports for review.
• Assist with tenant balance research and payment follow‑up.
• Draft past‑due reminders and default letters using approved templates.
• Track all projects and budgets to meet deadlines.
• Assist with research and other various related duties.
• Assures appropriate resources are available for staff to be successful in their role.
• Additional assignments as assigned.

POSITION REQUIREMENTS

• High school diploma or GED equivalent.
• Some college and/or Associate degree preferred.
• A minimum of 0-2 years of administrative experience, in commercial real estate a plus.
• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Adobe Acrobat, and Outlook.
• Strong background in AP/AR Experience with MRI, Yardi, P2P, or similar property‑management and accounting systems is preferred.
• Flexible attitude, solution‑focused and proven analytical and problem‑solving abilities.
• A strong desire to tackle new projects to assist a high performing team.
• Excellent interpersonal skills - effective verbal and written communication skills.
• Resourceful approach to effectively managing workloads to meet deadlines, while delivering high‑quality work in a fast‑paced environment.
• Strong attention to detail - excellent proofreading and editing skills.
• Ability to maintain discretion regarding personnel and industry‑related matters.
• A strong work ethic and sense of responsibility, reliability, and responsiveness.
• Uses a computer in conjunction with various software packages the majority of the day.
• Uses office equipment (copiers, binders, phone system, etc.)
• Uses audio‑visual equipment.

Transwestern offers an exciting work environment, competitive salary and excellent benefits, which include medical, dental and vision coverage, as well as a 401(k) plan.

Transwestern is an equal opportunity employer.

All candidates selected for an offer of employment are subject to pre‑employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification.

In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.

WORK SHIFT

LOCATION: Houston, TX

ABOUT US

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard‑working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners. Learn more at transwestern.com.

Learn more at transwestern.com and @Transwestern.