On-Site Project Coordinator: Scheduling & Documentation

Superior Communication Services; Framingham (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Paid Time Off

Holidays

Company Matched 401K

Company Paid Life Insurance

Employee Assistance Program

Fitness & Weight Loss Reimbursement

Job summary

Superior Communication Services is seeking a Project Coordinator for full-time, on-site work in Framingham, MA. You will support Project Managers, Estimators, and field teams across security, low-voltage, and audio-visual portfolios, ensuring schedules and documentation stay on track from kickoff to closeout.

The role requires 1–3 years in admin/coordination, strong MS Office skills, and the ability to coordinate with vendors and crews. Local travel may be needed.

Qualifications

• 1–3 years of administrative, coordination, or customer service experience.
• Construction, AV, or low-voltage industry experience is a plus.
• Strong proficiency with Microsoft Office and Outlook.

Responsibilities

• Keep Project Managers and Estimators on track with day-to-day scheduling, correspondence, and file organization.
• Prepare, distribute, and track purchase orders, and coordinate material ordering and delivery timing with vendors and the warehouse.
• Maintain accurate, up-to-date project documentation - submittals, change orders, RFIs, and as-built records.
• Coordinate crew and subcontractor scheduling logistics, including travel and lodging arrangements as needed.
• Track project status, budgets, and timelines, and help prepare status reports for internal and client review.
• Schedule and help run project meetings, kickoffs, and walkthroughs - agendas, notes, and all.
• Compile closeout documentation, including warranties, punch lists, and final project files.
• Support invoicing by coordinating with Accounts Payable/Receivable and verifying billing backup documentation.
• Serve as a go-to point of contact for routine client and vendor communications, looping in the right Project Manager when needed.
• Local travel may be required.

Skills

Administrative coordination

Vendor coordination

Project scheduling

MS Office

Outlook

Procore

Primavera P6

HeavyBid

Education

High school diploma or equivalent

Associate's degree a plus

Tools

Procore

Primavera P6

HeavyBid

Microsoft Office

Outlook

Job description

Superior Communication Services is seeking a Project Coordinator for full-time, on-site work in Framingham, MA. You will support Project Managers, Estimators, and field teams across security, low-voltage, and audio-visual portfolios, ensuring schedules and documentation stay on track from kickoff to closeout.

The role requires 1–3 years in admin/coordination, strong MS Office skills, and the ability to coordinate with vendors and crews. Local travel may be needed.