Project Coordinator

Superior Communication Services; Framingham (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Paid Time Off

Holidays

Company Matched 401K

Company Paid Life Insurance

Employee Assistance Program

Fitness & Weight Loss Reimbursement

Job summary

Superior Communication Services is seeking a Project Coordinator for full-time, on-site work in Framingham, MA. You will support Project Managers, Estimators, and field teams across security, low-voltage, and audio-visual portfolios, ensuring schedules and documentation stay on track from kickoff to closeout.

The role requires 1–3 years in admin/coordination, strong MS Office skills, and the ability to coordinate with vendors and crews. Local travel may be needed.

Qualifications

• 1–3 years of administrative, coordination, or customer service experience.
• Construction, AV, or low-voltage industry experience is a plus.
• Strong proficiency with Microsoft Office and Outlook.

Responsibilities

• Keep Project Managers and Estimators on track with day-to-day scheduling, correspondence, and file organization.
• Prepare, distribute, and track purchase orders, and coordinate material ordering and delivery timing with vendors and the warehouse.
• Maintain accurate, up-to-date project documentation - submittals, change orders, RFIs, and as-built records.
• Coordinate crew and subcontractor scheduling logistics, including travel and lodging arrangements as needed.
• Track project status, budgets, and timelines, and help prepare status reports for internal and client review.
• Schedule and help run project meetings, kickoffs, and walkthroughs - agendas, notes, and all.
• Compile closeout documentation, including warranties, punch lists, and final project files.
• Support invoicing by coordinating with Accounts Payable/Receivable and verifying billing backup documentation.
• Serve as a go-to point of contact for routine client and vendor communications, looping in the right Project Manager when needed.
• Local travel may be required.

Skills

Administrative coordination

Vendor coordination

Project scheduling

MS Office

Outlook

Procore

Primavera P6

HeavyBid

Education

High school diploma or equivalent

Associate's degree a plus

Tools

Procore

Primavera P6

HeavyBid

Microsoft Office

Outlook

Job description

Project Coordinator

Full Time | On-Site | Framingham, MA

About Superior Communication Services

Superior Communication Services is a full-service technology design and installation company built on craftsmanship and reliability. For years, we’ve partnered with businesses across the country to design and install the systems that keep their people, property, and operations secure and connected. Our team of designers, engineers, and installation specialists takes pride in getting the details right, the first time. When you join Superior, you’re joining a company that backs its people the same way it backs its work: consistently, and without cutting corners.

We’re looking for a sharp, organized Project Coordinator to keep our projects on schedule, on budget, and properly documented from kickoff through closeout.

If you like keeping the moving pieces in order and want your work to help projects land right the first time, we want to talk to you.

We hire good people, treat them well, and take pride in the work we deliver. If you’re organized, dependable, and ready to grow, this is your next move

Projects You’ll Support

This is a cross-divisional role supporting Project Managers, Estimators, and field teams across our Security & Access Control, Low Voltage, and Audio Visual project portfolios (not tied to a single team but woven into all of them).

What You’ll Do

• Keep Project Managers and Estimators on track with day-to-day scheduling, correspondence, and file organization

• Prepare, distribute, and track purchase orders, and coordinate material ordering and delivery timing with vendors and the warehouse

• Maintain accurate, up-to-date project documentation - submittals, change orders, RFIs, and as-built records

• Coordinate crew and subcontractor scheduling logistics, including travel and lodging arrangements as needed

• Track project status, budgets, and timelines, and help prepare status reports for internal and client review

• Schedule and help run project meetings, kickoffs, and walkthroughs - agendas, notes, and all

• Compile closeout documentation, including warranties, punch lists, and final project files

• Support invoicing by coordinating with Accounts Payable/Receivable and verifying billing backup documentation

• Serve as a go-to point of contact for routine client and vendor communications, looping in the right Project Manager when needed

• Local travel may be required

What You’ll Bring

• High school diploma or equivalent (associate's degree a plus)
• 1-3 years of experience in an administrative, coordination, or customer service role
• Construction, AV, or low-voltage industry experience a plus, but not required
• Strong proficiency with Microsoft Office and Outlook
• Experience with project management or scheduling software (i.e., Procore, Primavera P6, HeavyBid) a plus
• Excellent organizational skills and the ability to juggle multiple projects and deadlines
• Clear, confident written and verbal communication
• Comfort coordinating with vendors, subcontractors, and teams across divisions

Benefits

• Medical
• Dental
• Vision
• Paid Time Off
• Holidays
• Company Matched 401K
• Company Paid Life Insurance
• Employee Assistance Program (Mental Health Support, Legal Consultations, Childcare & Elder Care Referrals, and more!)
• Fitness & Weight Loss Reimbursement

Beyond the benefits above, what really sets us apart is our people and culture. We were named a Best Place to Work in 2026 and hold a 4.8-star rating on Indeed, and we think that says more than any list of perks could. Read more about us on our careers page - Superior Communication Services - Current Openings