Project Coordinator — Fire & Security Projects

Sciens Building Solutions; Arbutus (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Sciens Building Solutions is seeking a Project Coordinator to support fire and security project teams. You will work with project managers, field technicians, and other team members to ensure projects are completed on time and within budget.

The role involves tracking project documents, submittals, schedules, change orders, billing, and deliveries, with a strong focus on customer satisfaction and smooth handovers between departments.

Qualifications

• High school diploma or equivalent.
• 1-2 years of construction administrative assistant experience preferred.
• Intermediate Microsoft Office skills required.
• Excellent customer service and follow up skills.
• Strong organizational skills and ability to work independently.

Responsibilities

• Prepare registration and pre-qualification, bid documents, bond orders, project documents, and closeouts.
• Create and track project submittal packages.
• Provide support to sales and operations teams.
• Coordinate daily schedule changes to address customer and company needs.
• Track and report on change orders and project closeouts.
• Assist with project billing and status reviews.
• Assist with material requisition, tracking, and delivery.
• Coordinate and maintain project material delivery schedule.
• Maintain log of back ordered material with expected delivery dates.
• Coordinate between solutions and service departments to ensure smooth handover of projects.
• Maintain a master list of company-supplied tools for each solutions technician.
• Coordinate with purchasing for replacement or additional tools.
• Assist operations manager with accounts receivable issues.
• Track and submit for Project Permits.
• Participate in monthly WIP meetings and take notes and distribute action items.
• Assist with various administrative tasks as needed.

Skills

Customer service

Organizational skills

Communication skills

Decision making

Independent work

Positive attitude

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Sciens Building Solutions is seeking a Project Coordinator to support fire and security project teams. You will work with project managers, field technicians, and other team members to ensure projects are completed on time and within budget.

The role involves tracking project documents, submittals, schedules, change orders, billing, and deliveries, with a strong focus on customer satisfaction and smooth handovers between departments.