On-Site Part-Time Healthcare Admin & Operations

Family Medical Associates & Pediatrics; Lebanon (TN); In loco; USD 21.000 - 30.000; Part-time

Descrizione del lavoro

Family Medical Associates & Pediatrics in Lebanon, TN seeks a Part-Time Administrative Assistant to support the Practice Administrator and multiple departments. The role offers 15–20 hours weekly on-site, with potential to grow. Responsibilities span scheduling, records, HR tasks, credentialing, and light marketing support.

Ideal candidates bring strong organization, confidentiality, and proficiency in Microsoft Office, especially Excel, Outlook, and Word. Healthcare experience is a plus.

Competenze

• High school diploma or equivalent.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks, meet deadlines, and follow through on assignments.
• Strong attention to detail and accuracy.
• Ability to handle confidential employee, patient, and business information professionally.
• Ability to work independently while maintaining effective communication with management.

Mansioni

• Provide direct administrative assistance to the Practice Administrator.
• Assist with scheduling, calendar management, meeting coordination, and preparation of administrative materials.
• Maintain organized records, spreadsheets, reports, and tracking systems.
• Monitor assigned projects, deadlines, and outstanding action items.
• Communicate with employees, providers, vendors, and outside organizations as directed.
• Assist with developing, updating, and organizing office procedures and administrative documents.
• Assist with employee onboarding documentation and new-hire administrative processes.
• Maintain employee training, certification, and compliance tracking records.
• Coordinate administrative aspects of provider credentialing, enrollment, and recredentialing.
• Assist with recruitment activities, including applicant correspondence, interview scheduling, and candidate tracking.
• Support personnel file organization and routine HR documentation.
• Assist with preparing reports, compiling data, and maintaining administrative spreadsheets.
• Organize invoices, purchasing records, and vendor documentation.
• Coordinate routine purchasing requests and follow up on outstanding orders or vendor matters.
• Assist with collecting and organizing information needed for financial and operational reporting.
• Support administrative coordination for affiliated clinic operations.
• Assist with internal communications, staff announcements, and meeting preparations.
• Help coordinate employee events, recognition activities, and practice initiatives.
• Assist with website updates, marketing materials, and other communications projects as assigned.
• Support special projects, organizational improvements, and administrative initiatives.

Conoscenze

Organizational skills

Time management

Written and verbal communication

Independent work

Attention to detail

Formazione

High school diploma or equivalent

Strumenti

Microsoft Office

Excel

Outlook

Word

Descrizione del lavoro

Family Medical Associates & Pediatrics in Lebanon, TN seeks a Part-Time Administrative Assistant to support the Practice Administrator and multiple departments. The role offers 15–20 hours weekly on-site, with potential to grow. Responsibilities span scheduling, records, HR tasks, credentialing, and light marketing support.

Ideal candidates bring strong organization, confidentiality, and proficiency in Microsoft Office, especially Excel, Outlook, and Word. Healthcare experience is a plus.