On-Site Part-Time Administrative & Quality Coordinator

Biosensics; Newton (MA); On-site; USD 34,000 - 48,000; Part time

Job summary

BioSensics in Newton, MA is seeking a self-driven Administrative and Quality assistant for a part-time role (3 days per week on-site).

You will maintain daily office operations, coordinate meetings, onboarding, invoices, and serve as first point of contact while supporting QMS document control, training records, and audits.

The ideal candidate has a Bachelor's degree and 2–3 years of relevant experience, strong organizational skills, and proficiency with Microsoft 365 and Google Workspace.

Qualifications

• Bachelor’s degree required.
• 2-3 years in office admin, quality, or similar role.
• Strong organizational and detail orientation.
• Clear written and verbal communication.
• Experience with Microsoft 365 and Google Workspace.

Responsibilities

• Maintain daily office operations: supplies, vendors, mail, shipping, facilities.
• Coordinate meetings, travel, visitors and events; prepare agendas/materials.
• Support onboarding/offboarding: workspace setup, access, paperwork.
• Assist in scheduling new hire interviews.
• Process invoices, expense reports and purchase orders.
• Serve as first point of contact for general inquiries.
• Manage communications: phone, emails, inboxes; route information for timely follow up.
• Support payroll preparation and processing timesheets.

Skills

Organization

Attention to detail

Communication

Time management

Education

Bachelor's degree

Tools

Microsoft 365

Google Workspace

Job description

BioSensics in Newton, MA is seeking a self-driven Administrative and Quality assistant for a part-time role (3 days per week on-site).

You will maintain daily office operations, coordinate meetings, onboarding, invoices, and serve as first point of contact while supporting QMS document control, training records, and audits.

The ideal candidate has a Bachelor's degree and 2–3 years of relevant experience, strong organizational skills, and proficiency with Microsoft 365 and Google Workspace.