Administrative & Quality Coordinator

Biosensics; Newton (MA); On-site; USD 34,000 - 48,000; Part time

Job summary

BioSensics in Newton, MA is seeking a self-driven Administrative and Quality assistant for a part-time role (3 days per week on-site).

You will maintain daily office operations, coordinate meetings, onboarding, invoices, and serve as first point of contact while supporting QMS document control, training records, and audits.

The ideal candidate has a Bachelor's degree and 2–3 years of relevant experience, strong organizational skills, and proficiency with Microsoft 365 and Google Workspace.

Qualifications

• Bachelor’s degree required.
• 2-3 years in office admin, quality, or similar role.
• Strong organizational and detail orientation.
• Clear written and verbal communication.
• Experience with Microsoft 365 and Google Workspace.

Responsibilities

• Maintain daily office operations: supplies, vendors, mail, shipping, facilities.
• Coordinate meetings, travel, visitors and events; prepare agendas/materials.
• Support onboarding/offboarding: workspace setup, access, paperwork.
• Assist in scheduling new hire interviews.
• Process invoices, expense reports and purchase orders.
• Serve as first point of contact for general inquiries.
• Manage communications: phone, emails, inboxes; route information for timely follow up.
• Support payroll preparation and processing timesheets.

Skills

Organization

Attention to detail

Communication

Time management

Education

Bachelor's degree

Tools

Microsoft 365

Google Workspace

Job description

Description

BioSensics is a biomedical engineering firm specializing in wearable medical sensor and telehealth technologies. Our physiological monitoring, telehealth, and biofeedback products are used in elderly care, physical therapy, rehabilitation, orthopedics, neurology, and many other areas.

We are looking for a self-driven, detail oriented and motivated individual to join our fast-growing team.

This position is part-time, 3 days per week on-site.

To be successful in this role, the individual must be able to perform the following:

Administrative (about 70%)

• Keep daily office operations running, such as supplies, vendors, mail, shipping, and facilities issues.
• Coordinate meetings, travel, visitors, and company events by managing schedules, preparing agendas and materials.
• Support onboarding and offboarding: workspace setup, access, and paperwork.
• Assist in the scheduling of new hire interviews.
• Process invoices, expense reports, and purchase orders.
• Serve as the first point of contact for general inquiries.
• Manage incoming and outgoing communications including phone calls, emails, shared inboxes, and deliveries; route information appropriately to ensure timely follow up.
• Support payroll preparation and processing such as timesheets and working with office accounting.

Quality assistance (about 30%)

• Assists with maintaining controlled documents and records in the company’s quality management system (QMS).
• Route documents for review and approval.
• Keep training records current and follow up on overdue training.
• Help prepare for internal audits, external audits, and regulatory inspections.
• Assist managing periodic review schedule of documents and procedures.

Role: Administrative, Quality

Required Qualifications

• Bachelor’s degree
• 2-3 years of experience in office administration, quality, or a similar role
• Strong organization and attention to detail.
• Clear written and verbal communication.
• Comfortable with Microsoft 365 and Google Workspace.
• Able to handle confidential information with discretion.
• Able to handle multiple competing priorities and manage multiple tasks

Preferred Qualifications

• Experience in a medical device, pharma, or other regulated environment
• Familiarity with good documentation practices (GDP)
• Experience with an electronic QMS or document control system