Administrative Assistant

Advanced Recruiting Partners; Raleigh (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Advanced Recruiting Partners seeks an Administrative Coordinator to provide day-to-day support to the GCP Group Director in Raleigh, NC. You will be a reliable resource for a fast-paced team with a variety of administrative needs, helping keep priorities moving efficiently.

Responsibilities include calendar management, meeting logistics, document organization, data entry support, internal communications, and confidential handling of information.

Qualifications

• Prior experience in administrative, coordinator, or office support role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple requests and shifting priorities.
• Calendar management and meeting coordination experience.
• Proficiency with standard business software and document-management tools.
• Strong written and verbal communication skills.
• Ability to work independently while also collaborating with a team.
• Professional, responsive, and service-oriented approach.
• Ability to handle confidential and sensitive information appropriately.

Responsibilities

• Provide day-to-day administrative support to members of the GCP/QA team.
• Manage and coordinate calendars, meetings, and scheduling activities.
• Schedule meetings, prepare logistics, and coordinate follow-up activities.
• Organize, maintain, and format documents and team materials.
• Assist with data entry, data organization, tracking, and basic reporting.
• Support internal communications and help coordinate information across the QA/GCP team.
• Maintain organized files, records, and administrative documentation.
• Track action items, deadlines, and follow-ups as needed.
• Assist team members with administrative tasks and requests to help keep priorities moving efficiently.
• Serve as a flexible administrative resource for the broader QA organization.
• Take on additional administrative responsibilities as needed based on team priorities.

Skills

Organizational skills

Attention to detail

Multitasking

Written and verbal communication

Independence

Team collaboration

Professionalism

Confidentiality

Service-oriented

Tools

Microsoft Office

Document management tools

Job description

We are seeking a highly organized and dependable Administrative Coordinator to provide day-to-day administrative support to Director of the GCP Group.

This role is ideal for an experienced administrative professional who enjoys working in a collaborative, fast-paced environment and can serve as a reliable resource for a team with a variety of administrative needs.

Key Responsibilities

• Provide day-to-day administrative support members of the GCP/QA team.
• Manage and coordinate calendars, meetings, and scheduling activities.
• Schedule meetings, prepare logistics, and coordinate follow-up activities.
• Organize, maintain, and format documents and team materials.
• Assist with data entry, data organization, tracking, and basic reporting.
• Support internal communications and help coordinate information across the QA/GCP team.
• Maintain organized files, records, and administrative documentation.
• Track action items, deadlines, and follow-ups as needed.
• Assist team members with administrative tasks and requests to help keep priorities moving efficiently.
• Serve as a flexible administrative resource for the broader QA organization.
• Take on additional administrative responsibilities as needed based on team priorities.

Required Qualifications

• Prior experience in an administrative, coordinator, or office support role.
• Strong organizational skills and attention to detail.
• Ability to effectively manage multiple requests and shifting priorities.
• Strong calendar management and meeting coordination skills.
• Proficiency with standard business software and document-management tools.
• Strong written and verbal communication skills.
• Ability to work independently while also collaborating closely with a team.
• Professional, responsive, and service-oriented approach.
• Ability to handle confidential and sensitive business information appropriately.

Preferred Qualifications

• Experience supporting a biotech, pharmaceutical, clinical research, or healthcare organization.
• Familiarity with Quality Assurance, GCP, or clinical development environments.
• Experience supporting multiple team members rather than a single executive.
• Experience working in a highly regulated or documentation-intensive environment.