Onsite Part-Time Administrative Assistant - Life Sciences

Ultima Genomics; Fremont (CA); On-site; USD 34,000 - 39,000; Part time

Job summary

Ultima Genomics, a rapidly growing life sciences technology company in Fremont, CA, is seeking a highly motivated Business Administrative Assistant to join the Business Operations team. This onsite, part-time contract role requires roughly 25-30 hours per week, Monday through Friday, with pay between $25 and $28 per hour.

You will support daily office operations, coordinate events, manage travel, onboarding, mail, and facilities, and help maintain a professional and efficient work environment.

Qualifications

• Associate degree or equivalent required.
• 1-2 years of office administrative experience preferred.
• Proficient computer skills including MS Office and data entry.
• Highly organized with strong time management.
• Able to work in fast-paced environment with composure.
• Excellent communication and interpersonal skills.
• Detail-oriented with accuracy.
• Able to read and interpret documents.
• Regular, consistent attendance.
• Ability to lift up to 25 lbs.

Responsibilities

• Coordinate and organize office lunch, snacks and supplies.
• Manage company swag and morale events.
• Arrange travel and related reporting.
• Greet guests and monitor voice mailbox.
• Manage access cards and photo IDs.
• Oversee onboarding/offboarding.
• Handle incoming/outgoing mail and packages.
• Maintain neat and orderly office environment.
• Support COI and vehicle policy programs.
• Coordinate facilities and vendor interactions.

Skills

Organizational skills

Time management

Communication skills

Detail-oriented

Education

Associate degree

Tools

Microsoft Office Suite

Data entry

Job description

Ultima Genomics, a rapidly growing life sciences technology company in Fremont, CA, is seeking a highly motivated Business Administrative Assistant to join the Business Operations team. This onsite, part-time contract role requires roughly 25-30 hours per week, Monday through Friday, with pay between $25 and $28 per hour.

You will support daily office operations, coordinate events, manage travel, onboarding, mail, and facilities, and help maintain a professional and efficient work environment.