On-site Operations & Office Coordinator (Brooklyn)

Hudson Loop LLC; New York (NY); On-site; USD 34,000 - 39,000; Full time

Job summary

Hudson Loop LLC is seeking an Office Administrator – Operations Support to organize daily office functions, track staff work, schedule jobs, monitor attendance, and maintain records. This role emphasizes proactive follow-up to ensure tasks are completed accurately and on time.

You will coordinate with staff, field teams, and vendors, manage inventory, and support overall operations. On-site duties require attention to detail, reliability, and strong communication skills in a fast-paced Brooklyn

Qualifications

• Experience in office administration, scheduling, operations, or related roles.
• Strong organizational, communication, and follow-up skills.
• Proficient with computers, email, spreadsheets, shared documents, and scheduling platforms.
• Ability to manage multiple assignments and deadlines.
• Professional and confident when communicating with employees and outside partners.
• Detail-oriented, reliable, punctual, and able to work independently.

Responsibilities

• Track work assigned to staff and follow up until it is completed.
• Maintain a daily list of open, completed, and overdue assignments.
• Track employee attendance, lateness, absences, and schedule changes.
• Maintain an accurate inventory of supplies, equipment, and company property.
• Purchase office and operational supplies with proper authorization.
• Communicate clearly and professionally with staff, managers, clients, stakeholders, and vendors.
• Organize and maintain physical and electronic files.
• Collect and organize timesheets, receipts, invoices, photographs, reports, and work records.
• Learn and understand the responsibilities of every role within Hudson Loop.
• Coordinate information between office staff, field teams, managers, and vendors.
• Identify problems early and take initiative to help resolve them.
• Perform additional administrative and operational duties as assigned.

Skills

Organizational skills

Communication skills

Follow-up skills

Independent worker

Attention to detail

Time management

Accountability

Tools

Email

Spreadsheets

Scheduling software

Office suites

Job description

Hudson Loop LLC is seeking an Office Administrator – Operations Support to organize daily office functions, track staff work, schedule jobs, monitor attendance, and maintain records. This role emphasizes proactive follow-up to ensure tasks are completed accurately and on time.

You will coordinate with staff, field teams, and vendors, manage inventory, and support overall operations. On-site duties require attention to detail, reliability, and strong communication skills in a fast-paced Brooklyn