Brooklyn Office Administrator & Operations Support

Wealthy Recruiting; United States; On-site; USD 50,000 - 60,000; Full time

Job summary

Wealthy Recruiting in Brooklyn, NY seeks an Office Administrator to serve as the daily operational backbone of our headquarters. This full-time, in-office role handles front-office hospitality, communications, document workflows, and executive support logistics.

Ideal candidates are proactive, highly organized, and comfortable solving problems independently while maintaining accuracy in document management.

Qualifications

• Proactive mindset with ability to work independently and anticipate needs.
• Excellent verbal and written communication with professional demeanor.
• Superior organizational skills and meticulous attention to detail.
• Ability to multitask and meet tight deadlines in a busy office.

Responsibilities

• Manage front-office and secretarial duties, greet visitors, answer calls, and direct correspondence.
• Prepare and manage executive documents using PDF tools and Microsoft Office.
• Identify operational bottlenecks and improve daily office processes independently.
• Maintain clean, organized office space and manage supplies, mail, deliveries, and vendor coordination.
• Provide basic technology support for printers, scanners, cloud storage, and email tools.
• Assist with schedule management, follow-ups, and data entry to support client projects.

Skills

Proactive mindset

Communication skills

Organizational mastery

Independent problem solving

Tools

Adobe Acrobat

Microsoft Word

Microsoft Excel

Outlook

Job description

Wealthy Recruiting in Brooklyn, NY seeks an Office Administrator to serve as the daily operational backbone of our headquarters. This full-time, in-office role handles front-office hospitality, communications, document workflows, and executive support logistics.

Ideal candidates are proactive, highly organized, and comfortable solving problems independently while maintaining accuracy in document management.