OFFICE ADMINISTRATOR – OPERATIONS SUPPORT

Hudson Loop LLC; New York (NY); On-site; USD 34,000 - 39,000; Full time

Job summary

Hudson Loop LLC is seeking an Office Administrator – Operations Support to organize daily office functions, track staff work, schedule jobs, monitor attendance, and maintain records. This role emphasizes proactive follow-up to ensure tasks are completed accurately and on time.

You will coordinate with staff, field teams, and vendors, manage inventory, and support overall operations. On-site duties require attention to detail, reliability, and strong communication skills in a fast-paced Brooklyn

Qualifications

• Experience in office administration, scheduling, operations, or related roles.
• Strong organizational, communication, and follow-up skills.
• Proficient with computers, email, spreadsheets, shared documents, and scheduling platforms.
• Ability to manage multiple assignments and deadlines.
• Professional and confident when communicating with employees and outside partners.
• Detail-oriented, reliable, punctual, and able to work independently.

Responsibilities

• Track work assigned to staff and follow up until it is completed.
• Maintain a daily list of open, completed, and overdue assignments.
• Track employee attendance, lateness, absences, and schedule changes.
• Maintain an accurate inventory of supplies, equipment, and company property.
• Purchase office and operational supplies with proper authorization.
• Communicate clearly and professionally with staff, managers, clients, stakeholders, and vendors.
• Organize and maintain physical and electronic files.
• Collect and organize timesheets, receipts, invoices, photographs, reports, and work records.
• Learn and understand the responsibilities of every role within Hudson Loop.
• Coordinate information between office staff, field teams, managers, and vendors.
• Identify problems early and take initiative to help resolve them.
• Perform additional administrative and operational duties as assigned.

Skills

Organizational skills

Communication skills

Follow-up skills

Independent worker

Attention to detail

Time management

Accountability

Tools

Email

Spreadsheets

Scheduling software

Office suites

Job description

OFFICE ADMINISTRATOR – OPERATIONS SUPPORT

Company: Hudson Loop

Location: Brooklyn, New York

Pay: $25–$28 per hour

Work Setting: On-site

Job Summary

Hudson Loop is seeking a proactive, organized, and dependable Office Administrator. The primary responsibility of this role is to track work assigned to Hudson Loop staff, follow up consistently, and ensure all assignments are completed correctly and on time.

The Office Administrator will support daily operations by scheduling jobs, monitoring attendance, conducting walk-throughs, managing inventory, maintaining company records, and communicating with staff, stakeholders, and vendors.

Key Responsibilities

• Track work assigned to staff and follow up until it is completed.
• Maintain a daily list of open, completed, and overdue assignments.
• Track employee attendance, lateness, absences, and schedule changes.
• Maintain an accurate inventory of supplies, equipment, and company property.
• Purchase office and operational supplies with proper authorization.
• Communicate clearly and professionally with staff, managers, clients, stakeholders, and vendors.
• Organize and maintain physical and electronic files.
• Collect and organize timesheets, receipts, invoices, photographs, reports, and work records.
• Learn and understand the responsibilities of every role within Hudson Loop.
• Coordinate information between office staff, field teams, managers, and vendors.
• Identify problems early and take initiative to help resolve them.
• Perform additional administrative and operational duties as assigned.

Qualifications

• Previous experience in office administration, scheduling, operations, or a related position.
• Strong organizational, communication, and follow-up skills.
• Proficient with computers, email, spreadsheets, shared documents, and scheduling platforms.
• Ability to manage multiple assignments and deadlines simultaneously.
• Professional and confident when communicating with employees and outside partners.
• Detail-oriented, reliable, punctual, and able to work independently.
• Comfortable holding staff accountable and following up repeatedly when necessary.
• Willing and able to conduct daily office and job-site walk-throughs.
• Proactive approach to identifying and solving problems.

Ideal Candidate

The ideal candidate takes ownership, pays attention to details, communicates effectively, and makes sure nothing falls through the cracks. This person must understand how every Hudson Loop position contributes to the company’s overall operation and ensure staff assignments are completed on time.

Hudson Loop is an equal-opportunity employer.